The Roland City Council met in regular session on Wednesday, April 18, 2018. The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding. Council members present at roll call were Jerry Balmer, Aaron Burres, Riley Larson, Doug Sargent, and Jerry Zamzow. Absent: none. Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, and 9 visitors from the community.
It was moved by Sargent and seconded by Burres to approve the consent agenda which included Agenda, Minutes from the April 4, 2018 Council Meeting, and Claims for April 18, 2018 in the amount of $53,864.68. All were in favor, motion carried.
Public Input: There was no public input at this time.
Department Head’s Reports were as follows:
Public Works Director: There is nothing new to report. The Velkomen til Roland sign that blew down is at the community center if the group that put it up wants to put it back up. The painter was supposed to look at the water plant paint today, but was not heard from.
City Clerk: The office will only be open in the morning the next two days because of conferences.
Tim Oelschlager asked about sewer rates and when they will be going down. It was explained that the rates have went up twice already because of the Lift Station Project and the Samson Street Sanitary Sewer Project and will be going up again to cover the loan for the Wastewater Treatment Facility Improvements Project. Each of these are being paid for through a 20 year State Revolving Fund revenue bond, so the rates will remain at this level for at least 20 years. Tim also had County Supervisor Chitty at the meeting. Chitty explained that every community in Story County and beyond is going through the same thing because of the DNR regulations and that Roland is not alone.
Forrest Aldrich of Veenstra & Kimm let the council know that the business park sanitary sewer extension has been completed and that they will need to accept ownership of the line at the next meeting.
At 6:28pm, a motion was made by Zamzow and seconded by Balmer to open the Public Hearing: Recommendation from Planning & Zoning on Fence height, Sidewalk thickness, and Sidewalk on new construction. All were in favor, motion carried.
Linda Gauley asked why the sidewalks are being changed to five feet wide. This is the new standard and to meet ADA requirements.
Dennis Auld asked if the City is going to replace approaches. They are the abutting property owner’s responsibility, but they would not need to be changed until the owner changes the rest of the sidewalk.
Brian Hill stated that if the approach has to be removed due to construction, it would be replaced with five foot.
There was a question about fence height, having six foot start at the front edge of the house rather than the rear edge.
A motion was made by Zamzow and seconded by Sargent to close the Public Hearing at 6:35pm. All were in favor, motion carried.
A motion was made by Zamzow and seconded by Sargent to send this back to Planning & Zoning for consideration of the sideyard fence height. All were in favor, motion carried. CM Balmer noted that he would like clear language that corner lots have to meet front yard setbacks on both sides and that houses which are turned sideways still have the street side considered as front yard.
At 6:37pm, a motion was made by Balmer and seconded by Zamzow to open Public Hearing: on proposed plans, specifications, form of contract, and estimate of cost for the Britson Park Bioswale and Soil Quality Restoration Project. All were in favor, motion carried.
Forrest Aldrich gave a summary of the project and how some quantities could possibly be cut to reduce the price down to what the Sponsored Project Grant will cover.
Linda Gauley asked how the project could be scaled back if this is what we need. It would just start in the area of the parking lot instead of the highway. Or the City could fund the remaining $10,000.00.
Dennis Auld asked what the project will look like and why we don’t put curb and gutter along this street. This is going to be a grass swale with some rock check dams along the side of the park. This goes through Britson Park, so no curb and gutter will be included.
A motion was made by Sargent and seconded by Burres to close the public hearing at 6:43pm. All were in favor, motion carried.
A motion was made by Balmer and seconded by Burres to approve Resolution 18-13: Resolution finally approving and confirming plans, specifications, form of contract, and estimate of cost for the Britson Park Bioswale and Soil Quality Restoration Project. Aye: Larson, Balmer, Zamzow, Burres, Sargent. Nay: none. Motion carried.
A motion was made by Zamzow and seconded by Burres to approve Resolution 18-14: Consideration of bids for the Britson Park Bioswale and Soil Quality Restoration Project. Forrest Aldrich said that there were four bids submitted for base bid and alternate bid. He recommends going with the low bidder and base bid only. Aye: Balmer, Sargent, Larson, Zamzow, Burres. Nay: none. Motion carried.
A motion was made by Burres and seconded by Sargent to approve Resolution 18-15: Resolution awarding contract for the Britson Park Bioswale and Soil Quality Restoration Project. Aye: Sargent, Zamzow, Burres, Balmer, Larson. Nay: none. Motion carried.
A motion was made by Balmer and seconded by Burres to approve Pay Estimate #4 for Woodruff Construction in the amount of $5,524.25 for water plant project. All were in favor, motion carried.
A motion was made by Balmer and seconded by Burres to move forward with the tuckpointing and painting projects on the front and north side of the community center using the quotes from MJS Enterprises. Linda Gauley questioned why the wall wasn’t painted at the time of the original work being done. It was too late in the year and it was unknown at that time what the property to the north would be used for. All were in favor, motion carried.
A motion was made by Sargent and seconded by Burres to approve Resolution 18-16: Resolution To Provide For A Notice Of Hearing On Proposed Plans, Specifications, Form Of Contract And Estimate Of Cost For The Watstewater Treatment Facility Improvements, And The Taking Of Bids Therefor. Forrest Aldrich gave a summary of the project and why the IDNR is requiring changes. Aye: Zamzow, Sargent, Burres, Balmer, Larson. Nay: none. Motion carried.
Mayor/Council Comments: CM Balmer asked if the water is on at Britson Park. It is.
CM Larson commented about the shed cleanup looking good.
Mayor Webb shared that four people have shown interest in filling the vacant council position.
CM Burres said that there should probably be an election since there are four interested.
CM Balmer would like all interested to speak and then make an appointment.
CM Sargent believes that elections are too expensive.
CM Zamzow asked if they could speak now to expedite the process.
CM Balmer would like each of them to state why they want on the council and why they believe they would be a good council member.
Potential candidates Dennis Auld, Linda Gauley, Brian Hill, and Danny Weston all told about themselves.
Mayor Webb asked the council if they were leaning towards an election or appointment for the vacant council position. An election would cost and was done in the past because it was following the results of an election.
CM Burres would like to retract his idea of holding a special election and just appoint.
Mayor Webb reminds the public that there is one more week to put your name in for consideration of the open position and will be appointed in two weeks.
CM Zamzow asked about the delay in getting the water bills out again this month. They did go out and it is being reviewed.
CM Larson asked about the pool upgrades progress. He was reminded that he volunteered to be the head of that committee and the Public Works Director, Pool Board member, Pool Manager, and Brian Hill of the public are members of the committee.
Mayor Webb presented a certificate of regognition to CM Zamzow and thanked him for his service to Roland.
Public Input: There was no public input at this time.
With no further business at this time, Burres moved for adjournment of the meeting at 7:19 pm seconded by Zamzow. All were in favor, motion carried. The next regular scheduled meeting will be Wednesday, May 2, 2018 at 6:00 pm at the Roland Community Center.
Andy Webb, Mayor
Jodi Meredith, City Clerk