Minutes—August 2, 2017

Minutes of the Roland City Council
Regular Session
Wednesday, August 2, 2017

 The Roland City Council met in regular session on Wednesday, August 2, 2017.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding.  Council members present at roll call were Aaron Burres, Larry Ford, Doug Sargent, Andy Webb, and Jerry Zamzow.  Absent: none.  Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 6 visitors from the community.

It was moved by Webb and seconded by Sargent to approve the consent agenda which included Agenda, Minutes from the July 5, 2017 Council Meeting, Claims for August 2, 2017 in the amount of $89,154.92, and Approve Liquor License BC0016215 for Casey’s General Store.  All were in favor, motion carried.

 Public Input: Marty Chitty introduced himself as a Story County Supervisor and introduced Brenda Dreyer of the AEDC and gave a summary of how the City can utilize their services.

Deputy Schroeder introduced himself as Roland’s community policing officer for the next year and stated to email him if there are concerns.  Patrol times for Roland versus other communities were reviewed.

James Ward of 325 S. Samson told the council that he has talked to the general contractor about stumps and a downed tree that need to be removed from his property.  He is concerned that the dirt that was put in the backyards is the same dirt that was removed so it won’t grow grass.  He is concerned about the elevation the ground is at and if they put better dirt on top it will raise the elevation.  It was explained that the project and final grading are not complete, but his concerns will be passed on to the engineer.

Department Head’s Reports were as follows:

Street Department: Manatt’s is planning on starting on N. Cottonwood around next Wednesday.  The intakes on Elm St. for the school project were installed last week and Worth was contacted so that he can begin his work.  The one way street needs to be changed in the Code before it can officially be one way.

 Water/Wastewater Department: In regards to the sewer project: they are spreading a little better dirt on the top through the backyards, the street repair at Linn, Main, and west of Cottonwood should be completed when Manatt’s is in town to do N. Cottonwood/R-77 and the pool parking lot and Elm/Samson will either be done then or at a later date, all of the pipe is in the ground and flowing except a small section connecting the old to the new at the north end of the field.  In regards to the water plant project: City Hall moved to the community center during construction due to the dust from blasting and fumes from painting, the town is hooked to rural water through approximately August 18th, the aerator troughs look to be in good condition after blasting and the frame may need a couple of spot repairs, there is a concern from the contractor about the electric lines being within ten feet of where they are working, but since City Hall moved they may be able to disconnect the power.

City Clerk: City Hall is at the temporary location, but there is no phone yet so the answering machine at the old location is checked frequently.

A motion was made by Zamzow and seconded by Ford to bypass the petition and have the council request changing the Library Board from seven members to five members placed on the next election ballot.  All were in favor, motion carried.

A motion was made by Sargent and seconded by Burres to approve Resolution 17-28: Resolution Authorizing City Clerk To Make The Appropriate Interfund Transfer Of Sums In The Appropriate Manner For FY 2016-17 For The City Of Roland.  Aye: Webb, Burres, Zamzow, Ford, Sargent.  Nay: none. Motion carried.

A motion was made by Webb and seconded by Burres to approve Resolution 17-29: Resolution To Approve The Iowa Department Of Transportation Road Use Financial Report For The Fiscal Year 2016/17.  Aye: Burres, Zamzow, Ford, Sargent, Webb.  Nay: none. Motion carried.

A motion was made by Sargent and seconded by Burres to approve Resolution 17-28: Resolution Authorizing City Clerk To Make The Appropriate Interfund Transfer Of Sums In The Appropriate Manner For FY 2016-17 For The City Of Roland.  Aye: Webb, Burres, Zamzow, Ford, Sargent.  Nay: none. Motion carried.

A motion was made by Burres and seconded by Webb to approve Resolution 17-30: Resolution To Approve The City Annual Financial Report FYE June 30, 2017  Aye: Zamzow, Ford, Sargent, Webb, Burres.  Nay: none. Motion carried.

A motion was made by Ford and seconded by Burres to approve Resolution 17-31: Resolution To Call For A Public Hearing.  Aye: Ford, Sargent, Webb, Burres, Zamzow.  Nay: none. Motion carried.

A motion was made by Webb and seconded by Burres to approve pay request #2 Rognes Corporation in the amount of $232,100.08 for the Samson Sewer Project.  All were in favor, motion carried.

A motion was made by Zamzow and seconded by Ford to approve pay request #1 Woodruff Construction in the amount of $26,007.21 for the Water Treatment Rehab Project.  All were in favor, motion carried.

A motion was made by Webb and seconded by Burres to approve Mayor Balmer to sign the 28E Agreement for the Keigley Branch Watershed Management Authority.  All were in favor, motion carried.

A motion was made by Sargent and seconded by Webb to approve the request from Robert Hubert to have the excess sewer charges removed due to unintentionally watering his garden for a week.  All were in favor, motion carried.

Following discussion about the need for language to be changed, a motion was made by Webb and seconded by Ford to hold off on signing the Animal Control Contract and to pass the council’s concern on to the Board of Supervisors.  All were in favor, motion carried.

A motion was made by Zamzow and seconded by Webb to not approve the contract with Waters Edge.  All were in favor, motion carried.

Mayor/Council Comments: Mayor Balmer asked if bids have been requested for the shelter house.  Only one has been sought so far.

CM Webb announced that the Kiwanis Club is discontinuing the paper recycling trailer.  It is more work than they have manpower to handle.  If any other group is interested in taking it over contact CM Webb, otherwise Story City has a recycling trailer north of the co-op.

CM Webb and Mayor Balmer had met with a party interested in developing the Frandsen land that is for sale.  He is waiting to hear what the City can offer, the City is compiling information to see what they are able to offer.

Public Input: Supervisor Chitty spoke about how nice the community of Roland is and how the City can come to the board if they have needs or concerns.

With no further business at this time, Sargent moved for adjournment of the meeting at 7:32 pm seconded by Webb.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, August 16, 2017 at 6:00 pm at the Roland Community Center.
 

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Jerry Balmer, Mayor

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Jodi Meredith, City Clerk