Minutes—February 21, 2018

Minutes of the Roland City Council
Regular Session
Wednesday, February 21, 2018

The Roland City Council met in regular session on Wednesday, February 21, 2018.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call were Jerry Balmer, Aaron Burres, Riley Larson, Doug Sargent, and Jerry Zamzow.  Absent: none.  Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 2 visitors from the community.

It was moved by Burres and seconded by Sargent to approve the consent agenda which included Agenda, Minutes from the February 7, 2018 Council Meeting, Claims for February 21, 2018 in the amount of $64,063.05, Approve Casey’s Store liquor license BC0016215 for new floor plan, and Approve Tax Abatement for 312 E. Birch.  All were in favor, motion carried.

Public Input: There was no input at this time.

Department Head’s Reports were as follows:

Street Department: Nothing new to report.

Water/Wastewater Department: A Tnemec Paint representative took samples of the Water Plant paint that is failing.  There is a large percentage of customers that did not receive their City utility bills this month.  Because of that, late fees will not be added for February.  Delinquent notices and shut offs will still occur as usual because the customers will still be receiving the letters and can pay off of that.  It is unknown if it was a postal office problem or a billing problem.

City Clerk: The budget is being completed.  A new computer was purchased for the billing clerk in case the recent problems have been computer related.  There is a planning and zoning meeting coming up to discuss rezoning a portion of 731 Bryan Ave. to R2, front yard fence heights, and a couple other things brought up by the building inspector.

A motion was made by Zamzow and seconded by Burres to open the Public Hearing: FY18 Amend Budget at 6:08pm.  All were in favor, motion carried.

After discussing the needed amendment, a motion was made by Zamzow and seconded by Sargent to close the Public Hearing: FY18 Amend Budget at 6:09pm.  All were in favor, motion carried.

A motion was made by Balmer and seconded by Burres to approve Resolution 18-04: Resolution Approving The Amended Budget For Fiscal Year July 1, 2017- June 30, 2018.  Aye: Sargent, Burres, Zamzow, Balmer, Larson.  Nay: none.  Motion carried.

A motion was made by Zamzow and seconded by Sargent to approve Resolution 18-05: Resolution Call For A Public Hearing On FY19 Budget.  Aye: Larson, Zamzow, Sargent, Burres, Balmer.  Nay: none.  Motion carried.

A motion was made by Balmer and seconded by Burres to approve Resolution 18-06: Resolution Approving Water Resource Restoration Sponsored Project Application And Authorizing It Submittal.  Aye: Balmer, Larson, Sargent, Zamzow, Burres.  Nay: none.  Motion carried.

CM Larson wanted to discuss the need for a city maintenance shed in the next few years.  He believes that the equipment needs to be housed in a better facility and presented his ideas on how it can be accomplished affordably.

A motion was made by Balmer and seconded by Sargent to approve Mayor Webb to sign the Law Enforcement Contract.  All were in favor, motion carried.

A motion was made by Zamzow and seconded by Burres to approve the first reading of Ordinance 106: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Chapter 23 Section 23.07 And Chapter 24 Section 24.07 Pertaining To The “Swimming Pool Recreation Area”.  Aye: Zamzow, Burres, Larson, Sargent, Balmer.  Nay: none.  Motion Carried.

A motion was made by Zamzow and seconded by Balmer to waive the second and third readings of Ordinance 106: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Chapter 23 Section 23.07 And Chapter 24 Section 24.07 Pertaining To The “Swimming Pool Recreation Area”.  All were in favor, motion carried.

A motion was made by Balmer and seconded by Burres to approve the final reading of Ordinance 106: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Chapter 23 Section 23.07 And Chapter 24 Section 24.07 Pertaining To The “Swimming Pool Recreation Area”.  Aye: Sargent, Larson, Burres, Balmer, Zamzow.  Nay: none.  Motion Carried.

CM Zamzow gave a summary of the hiring committee’s process and interviews.  A motion was made by Zamzow and seconded by Sargent to offer the new City of Roland position of Public Works Director to Nathan Hovick effective March 1, 2018 at a starting rate of $25.00 per hour with a raise of $1.00 per hour after six months contingent upon a management course being taken and then a $1.00 per hour raise for the following two years to get to a total of $28.00 per hour base pay plus the cost of living raises.  All were in favor, motion carried.

Mayor/Council Comments: Mayor Webb is going to talk with Matt Law about the interested developer of the Frandsen land and present the school superintendents letter stating that the community supports the school.

CM Larson would like to see Council/Employee facility tours so the council knows more about the city and can make more informed decisions.  He has also been looking into options and recommendations from pool companies to keep the pool operating.

CM Zamzow discussed how much money will be spent on repairs this year before making the decision not to open.  A pool committee will also be set up to discuss the new pool options consisting of a Council Member, Public Works Director, Pool Manager, Pool Board Member, and a member of the community.  He also wanted to thank the Clerk for having the attorney follow up with the owner of the 201 N. Main St. property.

Mayor Webb shared that there will be a legislature meeting in Story City on March 3rd hosted by the Iowa League of Cities if anyone wants to voice their opinions on issues.

Public Input: Brian Hill asked when the contract with Stone Sanitation expires.  He has had issues with them setting empty garbage cans behind vehicles and an overall bad impression of them.

With no further business at this time, Sargent moved for adjournment of the meeting at 6:52pm seconded by Balmer.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, March 7, 2018 at 6:00 pm at the Roland Community Center.

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Jerry Balmer, Mayor

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Jodi Meredith, City Clerk