Minutes—March 15, 2017

Minutes of the Roland City Council
Regular Session
Wednesday, March 15, 2017

 The Roland City Council met in regular session on Wednesday, March 15, 2017.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding.  Council members present at roll call were Aaron Burres, Doug Sargent, and Jerry Zamzow.  Absent: Larry Ford and Andy Webb.  Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 18 visitors from the community.

It was moved by Burres and seconded by Zamzow to approve the consent agenda which included Agenda, Minutes from the March 1, 2017 Council Meeting, Minutes from the March 6, 2017 Council Meeting, and Claims for March 15, 2017 in the amount of $62,520.32.  All were in favor, motion carried.

 Public Input: There was no public input at this time.

Department Head’s Reports were as follows:

Street Department: Nothing to report.

 Water/Wastewater Department: Tyler Land Clearing will be removing the trees for the sewer project.  There is a preconstruction meeting for the sewer project tomorrow morning.

 City Clerk: First American Bank is changing to Availia Bank and hopefully things transition smoothly.

Rick Dewald from the Library Foundation was not present to discuss how the Foundation will support the Library backroom project.  The council would like how to respond to the Library Foundation on the next council meeting agenda.

Mark Jackson discussed the funding request for the Story County Housing Trust Fund Task Force.  A motion was made by Zamzow and seconded by Sargent to commit $697.47 to the task force for two years.  All were in favor, motion carried.

Rick Dewald was now present at the meeting, so the council asked for an update on the Library Foundation’s funding intentions.  They have not met with any donors to ask if their funds can be used for the backroom project.  They are going to meet with Friends N’ Service about using their funds.  The Foundation would like a status report on the project.  The Foundation was invited to the Library Board meeting on April 3, 2017 at 7:00pm to get an update.  Mayor Balmer will also attend this meeting.  Dewald was asked to report to the city clerk or council after he gets an answer from Friends N’ Service.

Forrest Aldrich of V&K gave an update on the drinking water plant cosmetic upgrades.  The timeline for work was discussed and the formal process will begin at the next regular council meeting.

A motion was made by Zamzow and seconded by Sargent to approve Resolution 17-14: Resolution Naming Depositories Of The Funds Of The City Of Roland, Iowa, Changing The Depository Name And Repealing Resolution No. 17-01.  Aye: Zamzow, Burres, Sargent.  Nay: none.  Motion carried.

A motion was made by Sargent and seconded by Burres to approve Resolution 17-15: Resolution To Fix A Public Hearing On A Proposal To Enter Into A Sewer Revenue Loan And Disbursement Agreement And To Borrow Money Thereunder In A Principal Amount Not To Exceed $1,200,000.00.  Aye: Sargent, Burres, Zamzow.  Nay: none.  Motion carried.

A motion was made by Burres and seconded by Sargent to approve Resolution 17-16: Resolution To Fix A Date For A Public Hearing To Enter Into A Sewer Revenue Loan And Disbursement Agreement And To Borrow Money Thereunder In A Principal Amount Not To Exceed $274,000.00.  Aye: Sargent, Burres, Zamzow.  Nay: none.  Motion carried.

A motion was made by Zamzow and seconded by Burres to approve Resolution 17-17: Resolution To Increase The Wage Of The Part-Time Library Assistant.  Aye: Burres, Zamzow, Sargent.  Nay: none.  Motion carried.

A motion was made by Burres and seconded by Sargent to approve the Mayor signing the bond counsel engagement letter for $2,700,000.00.  All were in favor, motion carried.

A motion was made by Burres and seconded by Zamzow to approve the Mayor signing the bond counsel engagement letter for $1,200,000.00.  All were in favor, motion carried.

A motion was made by Burres and seconded by Sargent to approve Resolution 17-18: Resolution To Amend The Employee Policy Handbook.  Aye: Zamzow, Sargent, Burres.  Nay: none.  Motion carried.

Mayor/Council Comments: Mayor Balmer thanked the employees for the good job with clearing the streets.  He only received one complaint which he deemed invalid in his opinion.

Public Input: Brian Hill asked if the Pool Board ever decided to do anything with the pool gutters that have been complained about for the last couple years.  Nothing has been discussed that the council knows of.

With no further business at this time, Sargent moved for adjournment of the meeting at 6:32 pm seconded by Burres.  All were in favor, motion carried.  There is a special council meeting scheduled for Wednesday, March 22, 2017 at 6:00 pm at the Roland Community Center to meet with the building inspector.  The next regular scheduled meeting will be Wednesday, April 5, 2017 at 6:00 pm at the Roland Community Center.
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Jerry Balmer, Mayor

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Jodi Meredith, City Clerk