Minutes—November 1, 2017

Minutes of the Roland City Council
Regular Session
Wednesday, November 1, 2017

The Roland City Council met in regular session on Wednesday, November 1, 2017.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding.  Council members present at roll call were Aaron Burres, Doug Sargent, Andy Webb, and Jerry Zamzow.  Absent: Larry Ford.  Also present were City Clerk Jodi Meredith, Water/Wastewater Superintendent Nathan Hovick, and 10 visitors from the community.

It was moved by Webb and seconded by Burres to approve the consent agenda which included Agenda, Minutes from the October 18, 2017 Council Meeting, and Claims for November 1, 2017 in the amount of $48,775.36.  All were in favor, motion carried.

CM Ford arrived at 6:03pm.

Public Input: Lt. Ellis of the Sheriff’s Office read that the council would like to look into different options for law enforcement in Roland and explained why she felt that the Sheriff’s Office was the best option for Roland both as an employee and citizen.  She will look into the call at the Middle School that CM Zamzow is concerned with.  She also would encourage all of the council members and mayor to attend the citizens’ academy if they have not already.

Deputy Schroeder reminded everyone that they are accepting applications for the reserve deputy program.

Department Head’s Reports were as follows:

Street Department: The larger speed sign costs a little over $1,000.00 more.  Consensus of the council is to purchase 2 more of the smaller signs.  The committee received the job description and will work with Harold to see what needs changed in it.

Water/Wastewater Department: There is nothing new to report.

City Clerk: The audit is in progress.

Roland-Story Superintendent Patton gave a presentation on the upcoming bond vote for the proposed facilities project.  This includes renovating the high school auditorium and moving the football/track/marching band complex to a new location.  He will be giving another presentation at the Kiwanis meeting and is open to the public.

Lynn Schulte explained that the RADC along with other community groups are planning a Christmas tree lighting for December 2nd.  They would like to plant a tree in the lot by the LED sign to use as a community Christmas tree, but had not talked about paying for it.  He would like the council to pay for the tree if it is not donated by Kris Kringla Christmas Tree Farm.  Not knowing how much this would cost, the council is hesitant about promising funds.  Nathan stated that if the Christmas tree farm wouldn’t donate the tree, Hovick Family Farm Petting Zoo would donate it.  CM Zamzow asked what RADC is doing to bring business to town.  Schulte stated that all of the current lots are sold and they need to form a comprehensive plan for the future.

Forrest Aldrich of Veenstra & Kimm discussed charging damages for not completing the Samson Street Sewer Project by October 13th.  Because the structure was functional and it was just final grade and seeding that wasn’t complete, he doesn’t feel that the City would be able to penalize because it would not stand up in court.  If the grass doesn’t grow, they have until May 20, 2018 to reseed.  If that has not been completed the City can look at charging damages.

The Site Plan Ordinance has not been looked into yet.  It was discussed requiring site plans for lots zoned R3 and higher.

Forrest, City Staff, and the elected mayor will meet with the building inspector on November 8th to work out details of who performs what tasks.

The Wastewater Treatment Facility Upgrade plans will be ready to review in December.  CM Zamzow had emailed about a new treatment method that is being developed by Iowa State.  With the pretreatment that would be required this would cost more than the current plan.  Forrest stated that they could look deeper into it, but it may cause delays which would need DNR approval.  Consensus of the council is to move forward as planned.

Public Input: There was no public input at this time.

Mayor/Council Comments: Mayor Balmer wanted to thank City Council candidates Riley Larson and Danny Weston for attending the meeting to be informed of what is going on.

With no further business at this time, Sargent moved for adjournment of the meeting at 7:56 pm seconded by Ford.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, November 15, 2017 at 6:00 pm at the Roland Community Center.
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Jerry Balmer, Mayor

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Jodi Meredith, City Clerk