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Minutes—August 19, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, August 19, 2020

The Roland City Council met in regular session on Wednesday, August 19, 2020.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call: Jerry Balmer, Malissa Grimsley, Riley Larson Russ Neely, and Kailah Schmitz.  Absent: none.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Assistant Director Dalton Johnston, 1 visitor from the public in person and 3 visitors from the public via Zoom.

It was moved by Balmer and seconded by Schmitz to approve the consent agenda which included Agenda, Minutes from the August 5, 2020 Council Meeting, and Claims for August 19, 2020 in the amount of $101,245.26.  There was discussion about the storm clean-up and how that is paid for, it comes out of general savings and will hopefully be reimbursed by FEMA money.  All in favor, motion carried.

Public Input: Aaron Burres asked if the tree in the right-of-way could be saved instead of removed, it will be looked at when the tree service is there and saved if possible.

Department Head’s Reports were as follows

Public Works Director: Mayor Webb thanked the City staff for their efforts with the disaster response.  The last day for curbside debris clean-up will be next Monday, special circumstances may be considered.  The pile is being shredded and disposed of in accordance with DNR requirements.  There are roughly 220 trees in the right-of-way and parks that are damaged and need to be removed, they are being marked, pictures taken, and GPS coordinates recorded.  Volunteer hours need to be turned in to City Hall, if you helped a neighbor it is considered volunteering and should be reported to help Roland receive disaster funding.  Due to the natural disaster, the clean-up of Jacobson Bear Creek Park shouldn’t be expected to be completed for an additional year.  Dalton reported that the Park Board will be sending the council the results of their survey.

City Clerk: FEMA and disaster reports are being filled out and will continue to be.  Annual reports are being worked on and preparing for the audit.

Mayor Webb opened Public Hearing for Resolution 20-26 at 6:45 pm.  Tom Wynia explained what the issues were that he discovered when completing a title opinion for his client.  At 6:47 pm a motion was made by Neely and seconded by Grimsley to close the Public Hearing.  All in favor, motion carried.

A motion was made by Grimsley and seconded by Schmitz to approve Resolution 20-26: Resolution Approving The Transfer Of A Parcel Of Vacated Alley To David L. Veeder And Patricia K. Veeder, And Authorizing Execution Of Deed.  Aye: Larson, Schmitz, Grimsley, Balmer, Neely.  Nay: none.  Motion carried.

A motion was made by Grimsley and seconded by Neely to approve Resolution 20-27: Resolution Approving Executed Deed To David L. Veeder And Patricia K. Veeder; And Authorizing Delivery Of Same.  Aye: Grimsley, Balmer, Schmitz, Neely, Larson.  Nay: none.  Motion carried.

A motion was made by Schmitz and seconded by Neely to approve Resolution 20-28: Resolution Awarding Bridge Project.  Aye: Schmitz, Neely, Balmer, Larson, Grimsley.  Nay: none.  Motion carried.

A motion was made by Schmitz and seconded by Balmer to give one key to the President of the Board and they are responsible for the key and who they give it to and duplication of the keys by any member is prohibited.  All in favor, motion carried.

A motion was made by Neely and seconded by Grimsley to approve Resolution 20-29: Resolution To Approve Street Closing.  Aye: Balmer, Larson Neely, Grimsley, Schmitz.  Nay: none.  Motion carried.

Mayor/Council Comments: Mayor Webb is going to start sending Dalton to the monthly County Safety Board meetings to make sure information gets back to the City.

CM Neely thanked all of the City employees for their disaster response, they got on the stick and moved quickly.

CM Grimsley has heard a lot of compliments from residents on the City’s response to the disaster.

CM Schmitz saw all of the appreciation of the good communication through Facebook.

Mayor Webb reminded everyone of the strategic planning session next Thursday and said that Brenda will be sending out questionnaires by Friday.

Public Input: Jeff Larson wanted to make sure that the City knew there was tree damage in the 400 block of N. Main St., they are aware and have not made it that far in their assessment so trees have not been marked yet.

With no further business at this time, Balmer moved for adjournment of the meeting at 6:57 pm seconded by Neely.  All in favor, motion carried.  The next regular scheduled meeting will be Wednesday, September 2, 2020 at 6:00 pm at the Roland Community Center.



Andy Webb, Mayor                                                    


Jodi Meredith, City Clerk