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Minutes—August 5, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, August 5, 2020

The Roland City Council met in regular session on Wednesday, August 5, 2020.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call: Jerry Balmer, Malissa Grimsley, Russ Neely, and Kailah Schmitz.  Absent: Riley Larson.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Assistant Director Dalton Johnston, and 5 visitors from the public via Zoom. Due to the COVID-19 Pandemic the public is able to access through Zoom.

It was moved by Grimsley and seconded by Neely to approve the consent agenda which included Agenda, Minutes from the July 15, 2020 Council Meeting, and Claims for August 5, 2020 in the amount of $111,970.71.  All in favor, motion carried.

Public Input: Noelle McLatchie asked about how those without Facebook are to know about the parks survey that the Park Board put out, she thinks the older non technological population needs access to it.  She was informed that it was also sent out via the City’s mass email and the Park Board will need to decide if they want to further distribute their survey.  She also suggested that the Park Board and City have the planning interns at Iowa State help with a capital improvement plan.

Department Head’s Reports were as follows

Public Works Director: The parts are in for the Locust St. water main/storm sewer project and will hopefully be starting soon.  An inventory of trees in the right-of-way was completed and there are 115 trees the need to be taken down due to disease/damage.  Roughly 1/3 of those need to be taken down sooner than later, a form for bidding this project is being worked on.  Applications are being taken for the Operator/Laborer position.  The current lift needs new tires which are going to cost around $3,000 so a different lift or boom truck is being looked into.  A new Cub Cadet mower that is designed for mowing slopes is going to be purchased using mower savings.  The handheld for reading meters is going to be replaced with new software and an app based reading system.  The bridge had 8 bids with a low bid of $758,639.55 from Henkel Construction Company, V&K will help us get all of the appropriate paperwork completed.  CM Neely would like to know when the pre-construction meeting is scheduled.

City Clerk: A letter has been sent regarding a dog complaint which seems to be more of an ongoing civil matter.  The reply to the Heiserman complaint to the State Obmunson was reviewed and what happened was discussed.  Consensus of the council is that staff acted appropriately and move forward as normal.  With the OMEGA billing system that was discussed last meeting, ACH payments would cost significantly more so that portion will still be done in house.

Nobody was in attendance to discuss line item #5 Parkboard.

A motion was made by Neely and seconded by Grimsley to approve Resolution 20-21: Resolution Of The City Council Of The City Of Roland Authorizing The Adoption Of The 457 (B) Deferred Compensation Plan.  Aye: Schmitz, Grimsley, Balmer, Neely.  Nay: none.  Motion carried.

A motion was made by Grimsley and seconded by Schmitz to approve Resolution 20-22: Resolution Authorizing The City Clerk To Make The Appropriate Interfund Transfer Of Sums In The Appropriate Manner For FY 2019-20And FY 2020-21 For The City of Roland. Aye: Neely, Grimsley Balmer, Schmitz.  Nay: none.  Motion carried.

A motion was made by Balmer and seconded by Neely to approve Resolution 20-23: Resolution Setting A Public Hearing On Transfer Of Real Estate (Tom Wynia – Veeder). Aye: Schmitz, Neely, Grimsley, Balmer.  Nay: none.  Motion carried.

A motion was made by Schmitz and seconded by Balmer to approve the first reading of Ordinance 112: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Provisions Pertaining To Deduct Meters.  Aye: Balmer, Grimsley, Schmitz, Neely.  Nay: none.  Motion carried.

A motion was made by Neely and seconded by Grimsley to waive the second and third readings of Ordinance 112: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Provisions Pertaining To Deduct Meters.  Aye: Grimsley, Schmitz, Balmer, Neely.  Nay: none.  Motion carried.

A motion was made by Schmitz and seconded by Balmer to approve the final reading of Ordinance 112: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Provisions Pertaining To Deduct Meters.  Aye: Balmer, Grimsley, Schmitz, Neely.  Nay: none.  Motion carried.

A motion was made by Schmitz and seconded by Neely to approve the first reading of Ordinance 113: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Provision Pertaining To Water And Sewer Rates.  Aye: Balmer, Neely, Schmitz, Grimsley.  Nay: none.  Motion carried.

A motion was made by Grimsley and seconded by Balmer to waive the second and third readings of Ordinance 113: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Provision Pertaining To Water And Sewer Rates.  All in favor, motion carried.

A motion was made by Schmitz and seconded by Grimsley to approve the final reading of Ordinance 113: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa By Amending Provision Pertaining To Water And Sewer Rates.  Aye: Neely, Balmer, Grimsley, Schmitz.  Nay: none.  Motion carried.

A motion was made by Grimsley and seconded by Schmitz to approve Resolution 20-24: Resolution To Approve The Base Pay Rate For The City Of Roland Employees. Aye: Neely, Balmer, Schmitz, Grimsley.  Nay: none.  Motion carried.

A motion was made by Balmer and seconded by Schmitz to approve Resolution 20-25: Resolution To Increase The Wage Of The Utility Billing Clerk and Public Works Assistant. Aye: Grimsley, Balmer, Schmitz, Neely.  Nay: none.  Motion carried.

A motion was made by Neely and seconded by Grimsley to approve the Mayor’s Proclamation of American Wind Week August 9-15, 2020.  All in favor, motion carried.

A motion was made by Balmer and seconded by Grimsley to Approve pay request #5 for $266,760.10 to Sande Construction for pool project.  All in favor, motion carried.

Consensus of the council is to allow the Kiwanis to move their can collection site to near door #9 at the City Shed if they want.

Jason McLatchie of the Park Board talked regarding line item #5 Parkboard.  They would like work done on the tennis court and keys for the board members.  They need to fill out work request forms, the tennis courts need more work than the City has the equipment for and needs to be contracted, the council will discuss the board president getting a key at their next meeting.

Mayor/Council Comments: CM Grimsley asked if the edits to the Employee Handbook updates had moved forward, Jodi met with the attorney this afternoon and he is looking into a couple things.

Mayor Webb reminded everyone that the Strategic Planning Session will be on August 27 and will be discussion only, no decisions will be made.  He went through the process of the session and follow up.

Public Input: None.

With no further business at this time, Balmer moved for adjournment of the meeting at 7:08 pm seconded by Neely.  All in favor, motion carried.  The next regular scheduled meeting will be Wednesday, August 19, 2020 at 6:00 pm at the Roland Community Center.

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Andy Webb, Mayor                                                    

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Jodi Meredith, City Clerk