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Minutes—February 1, 2017

Minutes of the Roland City Council
Regular Session
Wednesday, February 1, 2017

The Roland City Council met in regular session on Wednesday, February 1, 2017.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding.  Council members present at roll call were Aaron Burres, Larry Ford, Doug Sargent, Andy Webb, and Jerry Zamzow.  Absent: none.  Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 3 visitors from the community.

It was moved by Sargent and seconded by Webb to approve the consent agenda which included Agenda, Minutes from the January 18, 2017 Council Meeting, and Claims for February 1, 2017 in the amount of $16,610.96.  All were in favor, motion carried.

 Public Input: There was no public input at this time.

Department Head’s Reports were as follows:

Street Department: Nothing to report.

 Water/Wastewater Department: Well one was shocked again.  Riley Larson would like to have well building rehab added to the water plant rehab project.  Nathan does not believe that this is necessary and encourages the council to tour the wells.  There was a SRF Sponsored Project initiation meeting and a meeting with an IDNR Forester to look over the proposed Oak Savana Project.  After touring the site, he would recommend a Timberstand Improvement Project because of the lack of oak trees, however that would make it difficult to use as a water quality project.  An easement was obtained for the south end of the 121 Green St. property for the Elm St. portion of the sewer project.

 City Clerk: Asked the council if money from DVD and book sales should go into the general fund or library savings.  Consensus of the council was for it to go to the library.

A motion was made by Ford and seconded by Sargent to approve Resolution 17-04: Resolution To Provide Notice Of Hearing On Proposed Plans, Specifications, Form Of Contract An Estimate Of Cost For The Samson/Elm Sewer, And Taking Bids Therefor.  Aye: Ford, Zamzow, Webb, Sargent, Burres.  Nay: none.  Motion carried.

A motion was made by Webb and seconded by Burres to approve Resolution 17-05: Resolution To Add New Lighting At Norsemen & Elm Street Between The City Of Roland And Alliant Energy.  Aye: Webb, Burres, Zamzow, Sargent, Ford.  Nay: none.  Motion carried.

A motion was made by Ford and seconded by Webb to authorize Mayor Balmer to sign the 28E Contract with Story County Sheriff.  All were in favor, motion carried.

There were no representatives present from the Library Foundation to discuss in what capacity they will or will not be supporting the Library’s backroom project.  The council will allow an additional month for the Foundation to contact past donors and requests an answer at the March 1, 2017 meeting of what support will be offered.

The Library Board gave an update of funding for the backroom project and consensus of the council is to verbally agree to fund a maximum of $30,000.00 if grants are not awarded.

Jordan Kappos of V&K gave an update of the water plant drawings, surveying for the wastewater treatment upgrades, letters to property owners with project schedule which is to go out to bid 2/22, award 3/1, and trees down by 3/31, having the storm sewer to Green St. completed separate from the sanitary project, and rough cost estimates for the Sponsored Projects.  Consensus of the council is to go ahead with the storm sewer project before the sanitary project.

A motion was made by Webb and seconded by Sargent to approve Resolution 17-06: Resolution To Approve The Application Process For Inclusion In The Iowa State Revolving Fund (SRF), Water Resource Restoration, Sponsored Project Program In Conjunction With The Sanitary Sewer Project.  Aye: Zamzow, Webb, Burres, Ford, Sargent.  Nay: none.  Motion carried.

The council discussed the budget FY18.  CM Burres left the meeting at 7:00pm.  Consensus of the council was to have Northland present options of how taxes can be raised to cover the deficit.

Mayor/Council Comments: There were no comments at this time.

Public Input: There was no public input at this time.

With no further business at this time, Webb moved for adjournment of the meeting at 7:40 pm seconded by Sargent.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, February 15, 2017 at 6:00 pm at the Roland Community Center.

Jerry Balmer, Mayor



Jodi Meredith, City Clerk