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Minutes—February 19, 2020

Minutes of the Roland City Council
Regular Session
Wednesday, February 19, 2020

The Roland City Council met in regular session on Wednesday, February 19, 2020. The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding. Council members present at roll call: Joe Corrow, Riley Larson, Russ Neely, and Kailah Schmitz. Absent: Jerry Balmer. Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Assistant Public Works Director Dalton Johnston, and 9 visitors from the public.

It was moved by Schmitz and seconded by Corrow to approve the consent agenda which included Agenda, Minutes from the February 5, 2020 Council Meeting, Claims for February 19, 2020 in the amount of $46,548.05, and Casey’s General Store Liquor License LE000.049. All were in favor, motion carried.

Public Input: Deputy Schroeder reported that there was a car break-in in Roland so make sure doors are locked. There have also been burglaries in Collins, Zearing, and Slater and a suspect has been identified.

Department Head’s Reports were as follows
Public Works Director: There was a Lagoon meeting this morning for the change order for the equalization basin and it was decided that the work will be done on a time and materials basis. Nathan gave approval to get the work done because it needs to be completed while it is still frozen, the council will give official approval at the next meeting. Woodruff was also given a punch list of items that need addressed that have been noticed so far. CM Balmer asked about changing remaining street lights to LED at last meeting, Alliant said that they will continue to change them out as the old ones go bad. T-Mobile counter offered with a 99-year lease with a lump sum payment of $38,880. Consensus of the council is to keep the contract as is. Nothing more has been heard regarding Dollar General. Nathan and Jeri have postcard newsletters made up to be sent out this week.

City Clerk: State Auditor Rob Sand has publicly released the Report On Special Investigation Of The City Of Roland in regarding certain financial transactions processed by the former Utility Billing Clerk, Windy Weston. There were 4 customers effected by the improperly applied payments and those customers have been credited the difference. Jodi asked how much detail the council would like the letter of explanation to go into. Consensus of the council is to inform them that an error had been made by a former employee and has since been corrected. CM Neely asked if the City would be prosecuting, the report has been turned over to the County Attorney’s Office by the State to be handled.

Item 9 was moved up at the request of the clerk

A motion was made by Neely and seconded by Corrow to approve Resolution 20-06: Resolution Approving Bond Purchase Agreement For The Sale Of General Obligation Swimming Pool Bonds, Series 2020A. Aye: Schmitz, Corrow, Larson, Neely. Nay: none. Motion carried.

A motion was made by Corrow and seconded by Schmitz to approve the first reading of Ordinance 110 – Ordinance Amending The Code Of Ordinance Pertaining To Water And Sewer Rates. Aye: Neely, Schmitz, Corrow, Larson. Nay: none. Motion carried.

A motion was made by Schmitz and seconded by Neely to approve the first reading of Ordinance 111 – Ordinance Amending The Code Of Ordinance Pertaining To Operating Budget Preparation. Aye: Larson, Neely, Schmitz, Corrow. Nay: none. Motion carried.

A motion was made by Schmitz and seconded by Larson to wave the second and third readings of Ordinance 111 – Ordinance Amending The Code Of Ordinance Pertaining To Operating Budget Preparation. All in favor, motion carried.

A motion was made by Corrow and seconded by Neely to approve the final reading of Ordinance 111 – Ordinance Amending The Code Of Ordinance Pertaining To Operating Budget Preparation. Aye: Corrow, Neely, Schmitz, Larson. Nay: none. Motion carried.

A motion was made by Neely and seconded by Larson to approve Resolution 20-05: Resolution Temporarily Closing A Portion Of Parking The Westside Of Main Street. Aye: Neely, Larson, Corrow, Schmitz. Nay: none. Motion carried.

Following a discussion on Budget FY21, a motion was made by Corrow and seconded by Larson to approve Budget FY21 after amending to reduce the amount put into savings by Fire to $7,500.00, Response Team to $2,500.00, Parks to $2,500.00, reduce Streets shed improvements to $15,000.00, and take the remaining deficit of $6,777.00 out of General Savings. All were in favor, motion carried.

A motion was made by Neely and seconded by Schmitz to approve Resolution 20-07: Resolution Calling For A Public Hearing For The FY21 Budget with the amendments that were passed. Aye: Schmitz, Neely, Larson, Corrow. Nay: none. Motion carried.Mayor/Council Comments: CM Neely asked if any of the changes recommended in the Report On Special Investigation were implemented. Changes have been made that include city employee accounts being audited and employees not being able to credit their own accounts without review.
Mayor Webb received a letter from Innovative Lighting regarding their credit on one account. They would like the credit to be broke apart and some to be applied to their second account. Clerk Meredith explained that it could be done, but would need council approval. Consensus of the council is to have them present their request to the council for a one time split of the credit to be considered.

Public Input: Nathan Hovick informed everyone that the Fire Department Pancake Breakfast Fundraiser is on March 7th from 7am to 11am at the Community Center.
Jeri Neely informed everyone that there will be a park clean-up day on April 4th.

With no further business at this time, Schmitz moved for adjournment of the meeting at 7:38 pm seconded by Larson. All were in favor, motion carried. The next regular scheduled meeting will be Wednesday, March 4, 2020 at 6:00 pm at the Roland Community Center.

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Andy Webb, Mayor 

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Jodi Meredith, City Clerk