Minutes—January 2, 2019

Minutes of the Roland City Council
Regular Session
Wednesday, January 2, 2019

The Roland City Council met in regular session on Wednesday, January 2, 2019. The meeting was held at 6:00 pm at the Roland Community Center with Mayor Pro-Tem Jerry Balmer presiding. Council members present at roll call were Jerry Balmer, Aaron Burres, Brian Hill, and Riley Larson. Absent: Doug Sargent. Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Assistant Dalton Johnston, and 5 from the public.

It was moved by Burres and seconded by Hill to approve the consent agenda which included Agenda, Minutes from the December 19, 2018 Council Meeting, Claims for January 2, 2019 in the amount of $54,249.03 and Approve Application for Tax Abatement 126 S Vine. All were in favor, motion carried.

Public Input: Deputy Gruiss had nothing to report from the Sheriff’s Office and the council had nothing for him to report back.

Department Head’s Reports were as follows:
Public Works Director: Christmas decorations are down; some replacements will need to be bought as they are showing their age. Friends N Service has historically donated the decorations and will be contacted. Tree clean up at Jacobson Bear Creek Park has started, it will be a long process. Earthwork for the lagoons has stopped for the season. Pipe work and structures should still be worked on throughout the winter. The subdrain might be relocated which could result in a small deduct.

City Clerk: W2s are out. 1099s are being worked on. IT had to work on the computers and a new one has been ordered.

Mayor Webb arrived at 6:06 pm and took over the meeting at that time.

At 6:07 pm, Mayor Webb opened the public hearing on proposal to enter into a General Obligation Swimming Pool Loan Agreement.
CM Sargent arrived at 6:08 pm.
Ernest Ruben thanked CM Balmer for responding to his email and Mayor Webb for taking a phone call. He stated that he is not against the pool but would like it to go to a vote to make sure the residents still support the project after the sewer rate increase and noted that the average resident will be paying roughly $1,100.00 more in sewer and taxes combined for 20 years. He also wanted the council to be aware that using TIF funds would take some money away from the school, however they were invited to a meeting and didn’t respond. He also spoke about the City nearing its’ debt limit with this project.
Brian Hill reminded everyone that the survey that was done had an overwhelming positive response and that is why the council was going this direction rather than spending money on an election. He owns multiple properties and will be paying a lot more and is still in support.
Melissa Grimsley shared that the pool committee has looked into ways to cut costs and make the pool nice yet as inexpensive as possible.
Kailah Schmitz explained that Dustin from the County’s economic development had told them about how TIF could be utilized and about various grants that could be applied for. Most grants can only be applied for after a funding amount is known, so a vote will delay the project by a season and delay turning in grant applications by a season.
Jerry Balmer remembers that the timeline is the reason for forgoing an election, not the cost of the election. He asked if the TIF option goes away if it goes to a vote, it does not.
Andy Webb thanked everyone for their insight and comments.
Riley Larson doesn’t think that an election is a horrible idea. He asked Mr. Ruben if he would help with grants after hearing how knowledgeable he is in this field. Mr. Ruben does not have time to help with grants.
A motion was made by Burres and seconded by Balmer to close the public hearing at 6:32 pm. All were in favor, motion carried.

A motion was made by Hill and seconded by Sargent to approve Resolution 19-01: Resolution Taking Additional Action On Proposal To Enter Into A General Obligation Swimming Pool Loan Agreement. Discussion was CM Hill does not want to go to an election, CM Larson thinks that it will pass but would prefer a vote, CM Burres would like to do another survey instead of an election, CM Sargent believes the council has already been through enough steps and has the consensus of the residents, and CM Balmer would feel more comfortable going to an election. Roll call Aye: Sargent, Hill. Nay: Burres, Balmer, Larson. Mayor Webb declared the motion failed.

A motion was made by Balmer and seconded by Sargent to use Joe Corrow as the City’s lawyer for the Nacin case. All were in favor, motion carried.

A motion was made by Hill and seconded by Balmer to accept final completion of the Water Treatment Facility Project. All were in favor, motion carried.

A motion was made by Burres and seconded by Sargent to approve the final pay request for Woodruff Construction for $1,497.20 on the Water Treatment Facility Project. All were in favor, motion carried.

A motion was made by Burres and seconded by Sargent to approve the final pay for retention to Hall Backhoe & Tiling in the amount of $4,057.79. Aye: Balmer, Burres, Larson, Sargent. Nay: none. Abstain: Hill. Motion carried.

Preliminary budget numbers were discussed. Library, Pool, Fire, and Response Team have not submitted numbers yet.

Mayor/Council Comments: Mayor Webb wished everyone a Happy New Year. He thanked for the good discussion and wants to make sure the new pool committee still feels supported.
CM Hill thinks that $80,000 for the County’s law enforcement is too high and that Roland should look into it’s own law enforcement or going together with other small towns.

Public Input: There was no input at this time.

With no further business at this time, Sargent moved for adjournment of the meeting at 7:07 pm seconded by Balmer. All were in favor, motion carried. The next regular scheduled meeting will be Wednesday, January 16, 2019 at 6:00 pm at the Roland Community Center.

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Andy Webb, Mayor

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Jodi Meredith, City Clerk