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Minutes—July 15, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, July 15, 2020

The Roland City Council met in regular session on Wednesday, July 15, 2020.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call: Jerry Balmer, Malissa Grimsley, Russ Neely, and Kailah Schmitz.  Absent: Riley Larson.  Also present were City Clerk Jodi Meredith, Utility Billing Clerk Jeri Neely, Public Works Director Nathan Hovick, Public Works Assistant Director Dalton Johnston, and 2 visitors from the public via Zoom.

It was moved by Grimsley and seconded by Neely to approve the consent agenda which included Agenda, Minutes from the June 17, 2020 Council Meeting, and Claims for July 15, 2020 in the amount of $142,883.30.  All in favor, motion carried.

CM Larson joined the meeting via Zoom at 6:01 pm.

Public Input: None.

Department Head’s Reports were as follows

Public Works Director: The pool is still being formed and poured, laying blocks for the building will start this week.  V&K will check in on them within a week.  A water main repair was done Monday for a leak on W. Locust.  A letter has been sent out to residents that will be affected by the W. Locust Storm Sewer and Water Main Replacement Project.  Since it rained mosquito spraying will start again on Thursday evenings.  The Roland Rocket sign will be ordered once information from Roland is added to it.  The DNR conducted their compliance inspections of the water and wastewater systems.  For wastewater they require a totalizer meter for the effluent and would like to see a EQ return meter.  For water they are requiring 200 feet of legal control around well 3, this well did not have a permit when drilled.

City Clerk: End of the year money transfers will be ready for the next meeting.  There was a discussion about the pool money, what was borrowed and what still needs to be paid for.  Extra money cannot go to other non-pool projects.

A motion was made by Balmer and seconded by Schmitz to authorize the clerk to make decisions for common sewer reduction requests and report them to the council.  All in favor, motion carried.

A motion was made by Grimsley and seconded by Neely to approve the Social Media Policy for the City of Roland.  All in favor, motion carried.

A motion was made by Neely and seconded by Larson to approve Pay Estimate #4 to Sande Construction in the amount of $284,954.05 for the Pool Project.  All in favor, motion carried.

A motion was made by Balmer and seconded by Schmitz to move forward with BMS Technologies for Utility Billing.  All in favor, motion carried.

A motion was made by Neely and seconded by Grimsley to approve the employee salary guidelines that were presented.  All on favor, motion carried.

Mayor/Council Comments: CM Balmer asked about updating the council photos on the website, new pictures can be added.

CM Schmitz asked if the strategic planning session is going to happen on August 27, Mayor Webb said that it will be from 4-7 with Brenda Dryer directing.

Public Input: None.

With no further business at this time, Neely moved for adjournment of the meeting at 7:53 pm seconded by Schmitz.  All in favor, motion carried.  The next regular scheduled meeting will be Wednesday, August 5, 2020 at 6:00 pm at the Roland Community Center.

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Andy Webb, Mayor                                                    

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Jodi Meredith, City Clerk