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Minutes—June 17, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, June 17, 2020

Note:  The following are unofficial until they are approved by the City Council at the next council meeting.

The Roland City Council met in regular session on Wednesday, June 17, 2020.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present via Zoom at roll call:, Malissa Grimsley, Russ Neely, and Kailah Schmitz.  Absent: Jerry Balmer and Riley Larson.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Assistant Director Dalton Johnston, and 1 visitor from the public via Zoom.

It was moved by Grimsley and seconded by Neely to approve the consent agenda which included Agenda, Minutes from the June 3, 2020 Council Meeting, and Claims for June 17, 2020 in the amount of $39,396.71.  All in favor, motion carried.

Public Input: None.

Department Head’s Reports were as follows

Public Works Director: Jim Gibson was rehired to mow the parks.  Mayor Webb asked for a summary of the work at the north shed.  A new roof has been installed, new sides will be put on as time allows, and finishing the inside will be done in the FY21/22 budget year.  CM Grimsley asked if the dump had been pushed up yet.  The dump was pushed up the next day, burnt, and pushed up multiple times again.

CM Larson joined the meeting via Zoom at 6:02 pm.

City Clerk: Consensus of the council is to look into setting up a 457(b) deferred compensation plan.  There was a complaint about a dog attacking another dog.  This is not the first time, animal control is involved, and a letter has been sent to the owner.

A motion was made by Schmitz and seconded by Neely to approve the contract with Veenstra & Kimm for the Bridge Project.  All in favor, motion carried.

A social media policy for City accounts was discussed and will be discussed further at the next meeting.

A motion was made by Neely and seconded by Schmitz to reduce the sewer portion of the utility bill for 213 N. Martha to the previous 12 month high due to an excessive leak.  All in favor, motion carried.

A motion was made by Schmitz and seconded by Grimsley to approve the Animal Control Contract.  All in favor, motion carried.

Jodi and Nathan gave recommendations for performance raises of their employees.  The council wants the staff research salary caps of similar communities and discuss at the next meeting before giving performance raises.

Consensus of the council is to start enforcing late penalties and shut offs for delinquent customers starting in July.

Mayor/Council Comments: Mayor Webb asked about canceling the July 1 meeting and only having the July 15 meeting, hopefully in person.  Consensus of the council is to only have the July 15 meeting.  He informed everyone that there has been a large increase of COVID-19 cases in Story County recently.  He discussed the new work order/ maintenance request forms that the boards are to fill out and submit to the City for work they want to do.

Public Input: Lisa Heddens, a representative for the Story County Board of Health shared that they have been having extra meetings to discuss COVID-19 related things in the county.  The county is looking for members to the Board of Adjustments and Planning & Zoning commissions, applicants must live in unincorporated parts of the county.  County buildings are still closed to the public, but all employees are back in buildings.


With no further business at this time, Schmitz moved for adjournment of the meeting at 7:03 pm seconded by Grimsley.  All in favor, motion carried.  The next regular scheduled meeting will be Wednesday, July 15, 2020 at 6:00 pm at the Roland Community Center.



Andy Webb, Mayor                                                    


Jodi Meredith, City Clerk