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Minutes—June 6, 2018

Minutes of the Roland City Council

Regular Session

Wednesday, June 6, 2018

The Roland City Council met in regular session on Wednesday, June 6, 2018.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call were Jerry Balmer, Aaron Burres, Brian Hill, Riley Larson and Doug Sargent.  Absent: none.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Employee Dalton Johnston, and 11 visitors from the community.

It was moved by Balmer and seconded by Hill to approve the consent agenda which included Agenda, Minutes from the May 16, 2018 Council Meeting, and Claims for June 6, 2018 in the amount of $89,045.40.  All were in favor, motion carried.

 

Public Input: The new community policing officers for the year are Deputy Gruis and Deputy Slice.

Jim Ward of 325 S. Samson still has concerns with the ruts on his property from the Sanitary Sewer Project.  Jordan had said it would be completed by June 1, he will be contacted about it.

Following a discussion between the Mayor, Council, City’s E.O.E Attorney, and the Utility Billing Clerk’s advocate, a motion was made by Balmer and seconded by Burres to terminate Windy Weston as the Utility Billing Clerk for Roland.  All were in favor, motion carried.

Department Head’s Reports were as follows:

Public Works Director: The pool inspector was here this week and there was nothing major to note.  Some piping in the filter house was repaired.  The painters have not shown up yet for the Water Plant.  Hydrants will be flushed the week of June 25th.  CIT was asked to clean sewers and complete some lining before July 1, but at this point does not appear that it will happen by then.  Bids were received for the Lagoon Upgrade Project, they will be discussed later.  Most of the pot holes have been filled.  No street work was scheduled for this budget year, so equipment will be bought with this year’s money instead of next year’s and street work will be done then.  This will include a pickup and skidloader as well as some of the upgrades at the maintenance shed.  Mayor Webb asked if the City could mow the right-of-way along 202 and 206 Industrial Dr. because they donate half of the money from the crop to RADC.  Consensus of the council is for the City to mow it.

City Clerk: Stone Sanitation does not want commercial garbage billed through the City because of differing usage for businesses.  The Innovative Lighting bill is still being worked on, it has to have a paper trail showing what is changed.  The clerk has been working from home in the mornings the last few weeks as part of the accommodations, clerk hours will now return to normal.  Water will no longer be charged sales tax, it will now be charged a WET tax.

A motion was made by Sargent and seconded by Hill to approve the request for sewer reduction for Vinson at 415 S. Logan.  All were in favor, motion carried.

A motion was made by Balmer and seconded by Sargent to approve Resolution 18-24: Resolution Setting The Wages For The Employees Of The City Of Roland, Iowa For The Fiscal Year 2018/2019 with a three percent cost of living raise.  Aye: Sargent, Balmer, Hill.  Nay: Larson, Burres.  Motion carried.

A motion was made by Sargent and seconded by Hill to approve Resolution 18-25: Resolution To Call For A Public Hearing To Amend FY18 Budget.  Aye: Balmer, Larson, Burres, Sargent, Hill.  Nay: none.  Motion carried.

Forrest Aldrich of V&K presented the bids for the Wastewater Treatment Facility Improvements Project.  The apparent low bid was Woodruff Construction with a bid of $3,497,000.  V&K will be looking into possible cost saving options.

A motion was made by Sargent and seconded by Hill to approve Resolution 18-26: Resolution “Consideration of bids for the Wastewater Treatment Facility Improvements Project.”  Aye: Hill, Larson, Burres, Balmer, Sargent.  Nay: none  Motion carried.

A motion was made by Hill and seconded by Larson to approve the resignation of Rob Coghlan from the Pool Board with regrets.  All were in favor, motion carried.  CM Hill would like to look into disbanding the Pool Board or making expectations of the Board clearer, it will be discussed at a later time.

Mayor/Council Comments: Mayor Webb said that CM Larson had talked with the City of Alden about how they process building permits and will set up a meeting to discuss.

CM Balmer will miss the next meeting.  He asked about the community center wall and the website.

CM Hill will miss the next meeting.

Public Input: There was no public input at this time.

With no further business at this time, Sargent moved for adjournment of the meeting at 7:46 pm seconded by Burres.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, June 20, 2018 at 6:00 pm at the Roland Community Center.

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Andy Webb, Mayor

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Jodi Meredith, City Clerk