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Minutes—May 17, 2017

Minutes of the Roland City Council
Regular Session
Wednesday, May 17, 2017

 The Roland City Council met in regular session on Wednesday, May 17, 2017.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding.  Council members present at roll call were Aaron Burres, Andy Webb, and Jerry Zamzow.  Absent: Larry Ford and Doug Sargent.  Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 5 visitors from the community.

It was moved by Burres and seconded by Zamzow to approve the consent agenda which included Agenda, Minutes from the May 3, 2017 Council Meeting, Claims for May 17, 2017 in the amount of $59,4487.55, and Approve Casey’s General Store #1398 Tobacco Permit.  All were in favor, motion carried.

 Public Input: Deputy Bartos of the Story County Sheriff’s Office reviewed service hours for April and asked if there were any new concerns.  There were none.

Department Head’s Reports were as follows:

Street Department: The last bridge inspection of the bridge on W. Maple St. over Bear Creek showed that the bridge is becoming deficient.  There is federal aid money available and the City will start the process to get on the funding list.  YellowBlue would like to help the City update all of the City building lighting to LED and wants to know if they should present to the council.  The council sees no need for them to attend a council meeting and would also get a local quote from Innovative Lighting if they decided to upgrade.  The Iowa Department of Agriculture received a complaint last year about a child who was ill possibly related to spraying the parks.  There was a meeting and it was determined that the parks have not been sprayed in the last two years other than fence lines and that the child’s illness would not have been caused by spraying.  They were glad to see the City’s up to date records.

 Water/Wastewater Department: The residents at 513 Bryan would like to have their sewer reduced for watering new sod at their new construction.  In the past the council has lowered the sewer portion of the bill to the average for the owner, consensus of the council is to do the same with this property.  The below ground irrigation pipes at the school’s softball field broke due to freezing, Iowa Irrigation is denying that there was an error blowing the lines out and that the system must have been turned back on during the winter.  We are working with the school telling the company that the water remained off from October 15th to April 15th like the agreement states.  There is a leak in a pipe at the pool again; it was filled to a point where it could no longer be filled due to leaking faster than water was going in.  It is estimated that it is leaking 140,000 gallons per day.  It is in the process of being exposed to be repaired and hopefully does not delay opening.  All of the companies that work on the pool have said for many years that the pool has well exceeded its’ lifespan and the council needs to start considering replacement.  With Doug’s absence for a couple of weeks, the mowing may not be getting done as efficiently but are trying to keep up.  Doug deserves some recognition for the amount of time he has to put in trying to keep up with mowing and trimming.  It was asked about if a pool manager has been hired, there are going to be co-managers and an assistant manager.  It is unknown if lifeguards have been hired.

 City Clerk: Nothing to report.

Mayor Balmer discussed a letter he received from Jordan Damhof expecting the council to enforce all of the codes with consistency and without prejudice and to have one of the City employees resign per State Code 71.  The lawyer reviewed the letter and the code and determined that there are no issues and that the City is not violating any laws.  Mayor Balmer stated that the council will continue to enforce codes as they are able.

At 6:20pm, Mayor Balmer opened the Public Hearing: Water Treatment Project.  Hearing no comments, or written comments received a motion was made by Webb and seconded by Burres to close the Public Hearing at 6:21pm.  Aye: Webb, Burres, Zamzow.  Nay: none.  Motion carried.

A motion was made by Zamzow and seconded by Burres to approve Resolution 17-25: Resolution Adopting Plans, Specifications, Form Of Contract, And Estimate Of Cost.  Aye: Zamzow, Webb, Burres.  Nay: None.  Motion carried.

A motion was made by Webb and seconded by Burres to approve Resolution 17-26: Resolution Awarding Contract For The Water Treatment Facility Improvements Project.  Aye: Webb, Burres, Zamzow.  Nay: none.  Motion carried.

A motion was made by Webb and seconded by Burres to approve Resolution 17-27: Resolution Setting The Wages For The Employees Of The City Of Roland, Iowa For The FY17/18.  Aye: Burres, Zamzow, Webb.  Nay: none.  Motion carried.

Following a discussion regarding a formal complaint about the general condition of the structure and property at 601 W. Maple St., a motion was made by Zamzow and seconded by Webb to have the inspector look at the property and determine which codes are being violated so it can be discussed further at the next council meeting.  All were in favor, motion carried.

Engineer Forrest Aldrich asked the council’s opinion of where drains should be located as well as if the carriage sidewalks should be ADA compliant in regards to the school’s drop off zone project.  The council would like curb drains installed and it would be up to the school to decide if the carriage walks are ADA compliant.

There was a discussion about rescinding or amending Roland’s Fireworks Ordinance.  There will be more discussion at the next meeting.

Mayor/Council Comments: Mayor Balmer had a resident ask if the council has considered changing the Code to remove honey bees from the list of vicious animals.  He inquired if the date had passed that the tenants were supposed to vacate the property at 129 N. Main.

CM Zamzow reported that the Library continues to get grants for the backroom project.  The City should maybe look into grant options for swimming pools.

Public Input: There was no public input at this time.

With no further business at this time, Webb moved for adjournment of the meeting at 7:09 pm seconded by Burres.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, June 7, 2017 at 6:00 pm at the Roland Community Center.

Jerry Balmer, Mayor


Jodi Meredith, City Clerk