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Minutes—May 20, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, May 20, 2020

The Roland City Council met in regular session on Wednesday, May 20, 2020. The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding. Council members present via Zoom at roll call: Jerry Balmer, Malissa Grimsley, Russ Neely, and Kailah Schmitz. Absent: Riley Larson. Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick via Zoom, and 5 visitors from the public via Zoom. Due to the COVID-19 Pandemic which made the in-person meeting impractical the meeting was held through a video conferencing for the public and council members.

It was moved by Schmitz and seconded by Neely to approve the consent agenda which included Agenda, Minutes from the May 5, 2020 Council Meeting, and Claims for May 20, 2020 in the amount of $340,893.65. All in favor, motion carried.

Council member Larson joined the meeting via Zoom at 6:01 pm.

Public Input: None.

Department Head’s Reports were as follows

Public Works Director: A blower at the wastewater shorted out and will be repaired under the maintenance bond. The pool storm drain will have some extra cost because the 12-inch line will be replaced at the same time for a better end product.

City Clerk: End of the year reports are being started.

A motion was made by Schmitz and seconded by Neely to approve the Little League pouring concrete floors in the batting cages at Britson Park. All in favor, motion carried.

There was a discussion about the formal complaint received from Lori Philbrook stating that she was told by her representative that the City Clerk used vulgar language about Lori in a Board of Adjustment meeting on July 15, 2019. Mayor Webb contacted all of the Board of Adjustment members who attended the meeting and none of them recalled anything. He sees no basis for the complaint. CM Neely was on the Board of Adjustment at that time and also attended the council meeting and recalls the Clerk being professional at both and finds the complaint completely unfounded. He wants it noted that he has worked with Jodi for many years and believes she is a professional and would never do that. Consensus of the council is for Mayor Webb to respond stating that there is no recollection of the accused language, as unprofessional language would not be tolerated, and apologize for any misunderstanding.

Line items 7 and 8 were switched by Mayor Webb.

Mark Currie from V&K shared that the DOT thinks that the timeline for construction of the bridge is too restrictive and could result in higher or no bids. There is still time to make some adjustments if that is the case and rebid in August. Mayor Webb will talk to the school Superintendent again to make sure that bussing will be available for students on the west side of the bridge who normally would walk to school.

There was discussion about the City opening back up after COVID-19 related closures. All openings are pending the governor’s proclamation allowing.

The Britson Park fields can be opened for league play as long as guidelines are followed which include but are not limited to: waivers must be signed, bleachers and dugouts cannot be used, no concession stand, coaches open and clean bathrooms and lock after use. Mayor Webb may use his authority to shut down the fields if case numbers in the area rise or if rules are not being followed.

The Library is open by appointment.

City Hall remains closed to the public, but the front window can be used for in person visits if needed.

Public Works will continue to work to keep things running and do work that comes up, but will not be starting new projects.

Kiwanis will not be having fireworks shot off on July 4th if it will be the only ones in Story County to avoid large crowds coming to town.

Mayor/Council Comments: None.

Public Input: None.

With no further business at this time, Schmitz moved for adjournment of the meeting at 7:28 pm seconded by Neely. All in favor, motion carried. The next regular scheduled meeting will be Wednesday, June 3, 2020 at 6:00 pm at the Roland Community Center.



Andy Webb, Mayor                                                   


Jodi Meredith, City Clerk