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Minutes—November 18, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, November 18, 2020

The Roland City Council met in regular session on Wednesday, November 18, 2020.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding via Zoom.  Council members present at roll call via Zoom: Jerry Balmer, Malissa Grimsley, Russ Neely, and Kailah Schmitz.  Absent:  Riley Larson.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick via Zoom, Public Works Assistant Director Dalton Johnston via Zoom, and 3 visitors from the public via Zoom. Due to the COVID-19 Pandemic the public can access through Zoom.

It was moved by Grimsley and seconded by Balmer to approve the consent agenda which included Agenda, Minutes from the October 29, 2020 Strategic Meeting, Minutes from the November 4, 2020 Council Meeting corrected to say that “a question was raised about the new truck expense and after discussion was found that it fit into the current budget”, and Claims for November 18, 2020 in the amount of $176,105.02.  All in favor, motion carried.

Public Input: None.

Department Head’s Reports were as follows

Public Works Director: Staff installed a metal roof on the open shelter at Erickson Park near Maple St. and repaired damage to a dugout at Britson Park from the derecho to save money.  Half of the north shed has new metal on it using budgeted money.  Another load of salt was delivered, sand and salt have been mixed for this winter.  There has been a lot of time spent at the brush piles because of the amount being dumped from tree removal in the right-of-ways.  Holiday lights are up on poles.  There is a virtual FEMA walkthrough scheduled for tomorrow.  CM Grimsley shared that she had questioned a claim and her question was answered.  She would like a list of all equipment and its condition so that things can be planned for, Nathan has an equipment replacement schedule that he will forward.  Dalton shared that the Park Board received a $25,000 grant for improvements to the enclosed Erickson Park shelter.  Insurance money will pay for roof replacement, so this money will be used for windows, siding, and to start renovating the interior.

City Clerk: The annual audit was completed, there are the typical things like degradation of duties.  One thing they really questioned was fire reimbursements to Pat Murphy when the charges showed it was billed to Murphy Enterprises.  The FEMA paperwork is almost done, drafts are being reviewed.  The City will be getting a $29,000 COVID expense reimbursement.

CM Schmitz looked into different website options.  She contacted a company about costs, and they informed her that Mayor Webb had won an award and the prize included a free website for the City.  A motion was made by Grimsley and seconded by Balmer to allow CM Schmitz to work with CivisPlus on a new website and allow up to $500 for additional pages beyond the free if needed.  All in favor, motion carried.

There was a discussion about combining the Pool and Park Boards.  The Park Board president is not in favor of this change.  CM Grimsley suggested having the council over the pool and the pool manager report to the council.  Mayor Webb will check on the legalities of not having a board and check with the manager and report back at the next meeting.

The Clerk informed the council that the TIF Indebtedness Report has been sent to the County Auditor regarding how much the pool expense is.

Mayor/Council Comments: Mayor Webb discussed the COVID information provided at the weekly Mayor’s meetings.  They discussed that Story County’s rates are not all due to ISU and that small towns have it to.  Roland is around 10%.

CM Grimsley asked if the budget training is available to access since she was unavailable when it was live.  It is available.

Public Input: None.

With no further business at this time, Balmer moved for adjournment of the meeting at 6:37 pm seconded by Grimsley.  All in favor, motion carried.  The next regular scheduled meeting will be Wednesday, December 2, 2020 at 6:00 pm at the Roland Community Center.

_______________________                                      ____________________________

Andy Webb, Mayor                                                    Jodi Meredith, City Clerk

 

 

 CLAIMS

 
 

GENERAL FUND

 
 

18-Nov-20

 

Fire

   

Alliant Energy

Electric

 $               115.09

Bound Tree

Defib Pads

 $               100.38

Wex Bank

Fuel

 $                 75.61

 

Total Fire

 $               291.08

Derecho

   

Iowa Dot

Guardrail

 $               972.92

Lekwa Heating Cooling

AC/ Furnace

 $            5,395.00

Nevada Lumber

Steel

 $            1,904.46

Sanford’s

Debris Cleanup

 $               980.00

 

Total Derecho

 $            9,252.38

Garbage

   

City of Ames

Landfill

 $            6,741.00

 

Total Garbage

 $            6,741.00

Street

   

Cy-Ment

cement

 $            2,040.00

Manatt’s

Street Work

 $            8,810.00

Menards

Supplies

 $               184.02

 

Total Street

 $          11,034.02

Street Lighting

   

Alliant Energy

Electric

 $            2,078.34

 

Total Street Lighting

 $            2,078.34

Library

   

Alliant Energy

Electric

 $               190.68

EFTPS

Fed, Med, SS

 $               472.00

Madison Life Insurance

Life Insurance

 $                 30.97

Wages

Payroll 10/22-11/04/2020

 $            1,724.37

 

Total Library

 $            2,418.02

Museum

   

Alliant Energy

Electric

 $                 27.47

 

Total Museum

 $                 27.47

Park

   

Alliant Energy

Electric

 $                 97.53

EFTPS

Fed, Med, SS

 $                 37.03

Wages

Payroll 10/22-11/04/2020

 $               114.06

Wex Bank

Fuel

 $                 22.49

Wheeler Auto

Supplies

 $                 23.97

 

Total Park

 $               295.08

Cemetery

   

Alliant Energy

Electric

 $                 23.78

 

Total Cemetery

 $                 23.78

Pool

   

Alliant Energy

Electric

 $                 19.73

EFTPS

Fed, Med, SS

 $                 37.03

Wages

Payroll 10/22-11/04/2020

 $               114.06

 

Total Pool

 $               170.82

Policy & Administration

   

EFTPS

Fed, Med, SS

 $               830.72

Gannet

Publishing

 $               385.20

Madison Life Insurance

Life Insurance

 $                 44.24

Marco

Copier Lease

 $               308.14

McFarland Clinic

Testing

 $                 40.00

Meredith, Jodi

SAM’s Reimb

 $                 16.48

SAM’S Club

Supplies

 $                 45.24

Simmering Cory

Codification

 $               731.00

Staples

Membership/supplies

 $               346.75

Story City GCC

Donation

 $               400.00

Wages

Payroll 10/22-11/04/2020

 $               353.80

Wellmark

Health Insurance

 $            1,227.88

 

Total Policy & Admin.

 $            4,729.45

ROAD USE

   

Alliant Energy

Electric

 $               145.70

Central Financial

Truck Insurance

 $                 81.00

EFTPS

Fed, Med, SS

 $               512.73

Hawkeye Truck

Repair

 $            2,146.66

Madison Life

Life Insurance

 $               163.93

Manatt’s

Street work

 $          50,000.00

Menards

Side walk supplies

 $                 35.97

Meredith, Jodi

 SAM’s Reimb

 $                   5.66

PDG printing

Logo screen

 $                 97.00

Titan Machinery

Repair

 $                 95.62

US Cellular

Cell Phone

 $                 49.03

Wages

Payroll 10/22-11/04/2020

 $            1,546.19

Wellmark

Health Insurance

 $            2,983.61

Wex Bank

 Fuel

 $               209.58

Wheeler Auto

supplies

 $               129.94

 

Total Road Use

 $          58,202.62

Capital Project

   

Waters Edge

Pool Engineering

 $            9,900.00

 

Total Capital Project

 $            9,900.00

Economic Development

   

Alliant Energy

Electric

 $               386.07

Orkin

Pest Control

 $                 60.00

SAM’S Club

Supplies

 $                 45.24

 

Total EcDev

 $               491.31

Debt

   

Iowa Finance Authority

CO819R-WRR

 $            4,650.00

Iowa Finance Authority

CO724R

 $            4,910.00

Iowa Finance Authority

CO958R

 $          39,188.89

 

Total Debt

 $          48,748.89

WATER

   

AG Source

Testing

 $               343.50

Alliant Energy

Electric

 $            1,313.95

Central Financial

Truck Insurance

 $                 81.00

EFTPS

Fed, Med, SS

 $               760.89

Hawkeye Truck

Repair

 $            1,861.67

Iowa One Call

Email notification

 $                 13.50

Iowa Rural Water

Annual Dues

 $               275.00

Meredith, Jodi

SAM’s Reimb

 $                   5.66

PDG Printing

Logo Printing

 $                 97.00

US Cellular

Cell Phone

 $                 49.02

Wages

Payroll 10/22-11/04/2020

 $            2,182.21

Wex Bank

Fuel

 $                 92.29

Wheeler Auto

Supplies

 $                 25.86

 

TOTAL WATER

 $            7,101.55

SEWER

   

AG Source

Testing

 $               105.00

Alliant Energy

Electric

 $            2,401.01

Central Financial

Truck Insurance

 $                 81.00

Cy-Ment

cement

 $            1,736.00

EFTPS

Fed, Med, SS

 $               760.87

Hawkeye Truck

Repair

 $            1,861.67

Iowa One Call

Email Notification

 $                 13.50

Meredith, Jodi

SAM’s Reimb

 $                   5.66

PDG Printing

Screen Printing

 $                 97.00

Technical Services

Steel

 $               732.25

US Cellular

Cell Phone

 $                 49.02

Wages

Payroll 10/22-11/04/2020

 $            2,182.20

Wex Bank

Fuel

 $                 92.30

Ziegler Power

Annual Contract

 $            4,481.73

 

TOTAL SEWER

 $          14,599.21

     
     
     
 

GRAND TOTAL

 $   176,105.02

     

Revenue

   

Water, Sewer, Garbage

 

 $          47,722.58

Property Tax

 

 $          40,650.36

Local Option Sales Tax

 

 $          31,956.20

Road Use Tax

 

 $          15,989.56

Gen Income

 

 $            2,344.05

Total Income

 

$          138,662.75