Minutes of the Roland City Council
Regular Session
Wednesday, November 18, 2020
The Roland City Council met in regular session on Wednesday, November 18, 2020. The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding via Zoom. Council members present at roll call via Zoom: Jerry Balmer, Malissa Grimsley, Russ Neely, and Kailah Schmitz. Absent: Riley Larson. Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick via Zoom, Public Works Assistant Director Dalton Johnston via Zoom, and 3 visitors from the public via Zoom. Due to the COVID-19 Pandemic the public can access through Zoom.
It was moved by Grimsley and seconded by Balmer to approve the consent agenda which included Agenda, Minutes from the October 29, 2020 Strategic Meeting, Minutes from the November 4, 2020 Council Meeting corrected to say that “a question was raised about the new truck expense and after discussion was found that it fit into the current budget”, and Claims for November 18, 2020 in the amount of $176,105.02. All in favor, motion carried.
Public Input: None.
Department Head’s Reports were as follows
Public Works Director: Staff installed a metal roof on the open shelter at Erickson Park near Maple St. and repaired damage to a dugout at Britson Park from the derecho to save money. Half of the north shed has new metal on it using budgeted money. Another load of salt was delivered, sand and salt have been mixed for this winter. There has been a lot of time spent at the brush piles because of the amount being dumped from tree removal in the right-of-ways. Holiday lights are up on poles. There is a virtual FEMA walkthrough scheduled for tomorrow. CM Grimsley shared that she had questioned a claim and her question was answered. She would like a list of all equipment and its condition so that things can be planned for, Nathan has an equipment replacement schedule that he will forward. Dalton shared that the Park Board received a $25,000 grant for improvements to the enclosed Erickson Park shelter. Insurance money will pay for roof replacement, so this money will be used for windows, siding, and to start renovating the interior.
City Clerk: The annual audit was completed, there are the typical things like degradation of duties. One thing they really questioned was fire reimbursements to Pat Murphy when the charges showed it was billed to Murphy Enterprises. The FEMA paperwork is almost done, drafts are being reviewed. The City will be getting a $29,000 COVID expense reimbursement.
CM Schmitz looked into different website options. She contacted a company about costs, and they informed her that Mayor Webb had won an award and the prize included a free website for the City. A motion was made by Grimsley and seconded by Balmer to allow CM Schmitz to work with CivisPlus on a new website and allow up to $500 for additional pages beyond the free if needed. All in favor, motion carried.
There was a discussion about combining the Pool and Park Boards. The Park Board president is not in favor of this change. CM Grimsley suggested having the council over the pool and the pool manager report to the council. Mayor Webb will check on the legalities of not having a board and check with the manager and report back at the next meeting.
The Clerk informed the council that the TIF Indebtedness Report has been sent to the County Auditor regarding how much the pool expense is.
Mayor/Council Comments: Mayor Webb discussed the COVID information provided at the weekly Mayor’s meetings. They discussed that Story County’s rates are not all due to ISU and that small towns have it to. Roland is around 10%.
CM Grimsley asked if the budget training is available to access since she was unavailable when it was live. It is available.
Public Input: None.
With no further business at this time, Balmer moved for adjournment of the meeting at 6:37 pm seconded by Grimsley. All in favor, motion carried. The next regular scheduled meeting will be Wednesday, December 2, 2020 at 6:00 pm at the Roland Community Center.
_______________________ ____________________________
Andy Webb, Mayor Jodi Meredith, City Clerk
|
CLAIMS |
||
|
GENERAL FUND |
||
|
18-Nov-20 |
||
|
Fire |
||
|
Alliant Energy |
Electric |
$ 115.09 |
|
Bound Tree |
Defib Pads |
$ 100.38 |
|
Wex Bank |
Fuel |
$ 75.61 |
|
Total Fire |
$ 291.08 |
|
|
Derecho |
||
|
Iowa Dot |
Guardrail |
$ 972.92 |
|
Lekwa Heating Cooling |
AC/ Furnace |
$ 5,395.00 |
|
Nevada Lumber |
Steel |
$ 1,904.46 |
|
Sanford’s |
Debris Cleanup |
$ 980.00 |
|
Total Derecho |
$ 9,252.38 |
|
|
Garbage |
||
|
City of Ames |
Landfill |
$ 6,741.00 |
|
Total Garbage |
$ 6,741.00 |
|
|
Street |
||
|
Cy-Ment |
cement |
$ 2,040.00 |
|
Manatt’s |
Street Work |
$ 8,810.00 |
|
Menards |
Supplies |
$ 184.02 |
|
Total Street |
$ 11,034.02 |
|
|
Street Lighting |
||
|
Alliant Energy |
Electric |
$ 2,078.34 |
|
Total Street Lighting |
$ 2,078.34 |
|
|
Library |
||
|
Alliant Energy |
Electric |
$ 190.68 |
|
EFTPS |
Fed, Med, SS |
$ 472.00 |
|
Madison Life Insurance |
Life Insurance |
$ 30.97 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 1,724.37 |
|
Total Library |
$ 2,418.02 |
|
|
Museum |
||
|
Alliant Energy |
Electric |
$ 27.47 |
|
Total Museum |
$ 27.47 |
|
|
Park |
||
|
Alliant Energy |
Electric |
$ 97.53 |
|
EFTPS |
Fed, Med, SS |
$ 37.03 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 114.06 |
|
Wex Bank |
Fuel |
$ 22.49 |
|
Wheeler Auto |
Supplies |
$ 23.97 |
|
Total Park |
$ 295.08 |
|
|
Cemetery |
||
|
Alliant Energy |
Electric |
$ 23.78 |
|
Total Cemetery |
$ 23.78 |
|
|
Pool |
||
|
Alliant Energy |
Electric |
$ 19.73 |
|
EFTPS |
Fed, Med, SS |
$ 37.03 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 114.06 |
|
Total Pool |
$ 170.82 |
|
|
Policy & Administration |
||
|
EFTPS |
Fed, Med, SS |
$ 830.72 |
|
Gannet |
Publishing |
$ 385.20 |
|
Madison Life Insurance |
Life Insurance |
$ 44.24 |
|
Marco |
Copier Lease |
$ 308.14 |
|
McFarland Clinic |
Testing |
$ 40.00 |
|
Meredith, Jodi |
SAM’s Reimb |
$ 16.48 |
|
SAM’S Club |
Supplies |
$ 45.24 |
|
Simmering Cory |
Codification |
$ 731.00 |
|
Staples |
Membership/supplies |
$ 346.75 |
|
Story City GCC |
Donation |
$ 400.00 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 353.80 |
|
Wellmark |
Health Insurance |
$ 1,227.88 |
|
Total Policy & Admin. |
$ 4,729.45 |
|
|
ROAD USE |
||
|
Alliant Energy |
Electric |
$ 145.70 |
|
Central Financial |
Truck Insurance |
$ 81.00 |
|
EFTPS |
Fed, Med, SS |
$ 512.73 |
|
Hawkeye Truck |
Repair |
$ 2,146.66 |
|
Madison Life |
Life Insurance |
$ 163.93 |
|
Manatt’s |
Street work |
$ 50,000.00 |
|
Menards |
Side walk supplies |
$ 35.97 |
|
Meredith, Jodi |
SAM’s Reimb |
$ 5.66 |
|
PDG printing |
Logo screen |
$ 97.00 |
|
Titan Machinery |
Repair |
$ 95.62 |
|
US Cellular |
Cell Phone |
$ 49.03 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 1,546.19 |
|
Wellmark |
Health Insurance |
$ 2,983.61 |
|
Wex Bank |
Fuel |
$ 209.58 |
|
Wheeler Auto |
supplies |
$ 129.94 |
|
Total Road Use |
$ 58,202.62 |
|
|
Capital Project |
||
|
Waters Edge |
Pool Engineering |
$ 9,900.00 |
|
Total Capital Project |
$ 9,900.00 |
|
|
Economic Development |
||
|
Alliant Energy |
Electric |
$ 386.07 |
|
Orkin |
Pest Control |
$ 60.00 |
|
SAM’S Club |
Supplies |
$ 45.24 |
|
Total EcDev |
$ 491.31 |
|
|
Debt |
||
|
Iowa Finance Authority |
CO819R-WRR |
$ 4,650.00 |
|
Iowa Finance Authority |
CO724R |
$ 4,910.00 |
|
Iowa Finance Authority |
CO958R |
$ 39,188.89 |
|
Total Debt |
$ 48,748.89 |
|
|
WATER |
||
|
AG Source |
Testing |
$ 343.50 |
|
Alliant Energy |
Electric |
$ 1,313.95 |
|
Central Financial |
Truck Insurance |
$ 81.00 |
|
EFTPS |
Fed, Med, SS |
$ 760.89 |
|
Hawkeye Truck |
Repair |
$ 1,861.67 |
|
Iowa One Call |
Email notification |
$ 13.50 |
|
Iowa Rural Water |
Annual Dues |
$ 275.00 |
|
Meredith, Jodi |
SAM’s Reimb |
$ 5.66 |
|
PDG Printing |
Logo Printing |
$ 97.00 |
|
US Cellular |
Cell Phone |
$ 49.02 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 2,182.21 |
|
Wex Bank |
Fuel |
$ 92.29 |
|
Wheeler Auto |
Supplies |
$ 25.86 |
|
TOTAL WATER |
$ 7,101.55 |
|
|
SEWER |
||
|
AG Source |
Testing |
$ 105.00 |
|
Alliant Energy |
Electric |
$ 2,401.01 |
|
Central Financial |
Truck Insurance |
$ 81.00 |
|
Cy-Ment |
cement |
$ 1,736.00 |
|
EFTPS |
Fed, Med, SS |
$ 760.87 |
|
Hawkeye Truck |
Repair |
$ 1,861.67 |
|
Iowa One Call |
Email Notification |
$ 13.50 |
|
Meredith, Jodi |
SAM’s Reimb |
$ 5.66 |
|
PDG Printing |
Screen Printing |
$ 97.00 |
|
Technical Services |
Steel |
$ 732.25 |
|
US Cellular |
Cell Phone |
$ 49.02 |
|
Wages |
Payroll 10/22-11/04/2020 |
$ 2,182.20 |
|
Wex Bank |
Fuel |
$ 92.30 |
|
Ziegler Power |
Annual Contract |
$ 4,481.73 |
|
TOTAL SEWER |
$ 14,599.21 |
|
|
GRAND TOTAL |
$ 176,105.02 |
|
|
Revenue |
||
|
Water, Sewer, Garbage |
$ 47,722.58 |
|
|
Property Tax |
$ 40,650.36 |
|
|
Local Option Sales Tax |
$ 31,956.20 |
|
|
Road Use Tax |
$ 15,989.56 |
|
|
Gen Income |
$ 2,344.05 |
|
|
Total Income |
$ 138,662.75 |
