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Minutes—November 4, 2020

Minutes of the Roland City Council

Regular Session

Wednesday, November 4, 2020

The Roland City Council met in regular session on Wednesday, November 4, 2020.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call: Jerry Balmer, Malissa Grimsley, Russ Neely, and Kailah Schmitz.  Absent:  Riley Larson.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Assistant Director Dalton Johnston, person and 3 visitors from the public via Zoom.

It was moved by Schmitz and seconded by Grimsley to pull the Karl Chevrolet check from the claims list.  All in favor, motion carried.

It was moved by Grimsley and seconded by Balmer to approve the consent agenda which included Agenda, Minutes from the October 7, 2020 Council Meeting, Claims for November 4, 2020 in the amount of $256,318.39, and Approve Tax Abatement for 605 Bryan Ave.  All in favor, motion carried.

Public Input: None.

CM Larson arrived at 6:03 pm.

Department Head’s Reports were as follows

Public Works Director: The pool has been painted, they are planning to work through Monday and then not be back until February.  The alleyway Norseman Dr. should be reopened on Monday.  The Locust St. project is complete other than seeding.  160 feet of sidewalk at Jacobson Bear Creek Park has been poured along with a couple of other patches in town.  The new dump truck is here.  CM Schmitz asked where the money was coming from to pay for that.  It was discussed in February at budget time that $25,000 from the current budget, $25,000 from vehicle savings, and the remainder split between water and sewer from capital projects.  The truck was ordered in February after the council was informed and there were no issues.  CM Grimsley would like categorized budget reports quarterly on the agenda.  The FEMA representative said that trimming costs can be counted even if the entire tree has to be removed because of non-storm related damage.  The draft wastewater NPDES permit public comment period ends November 14th.  Dalton attended the Emergency Management Coalition meeting and the only updates are that they are reviewing bylaws, buying a truck, and maybe changing voting requirements.

City Clerk: The air conditioner for the community center kitchen was destroyed in the derecho, the furnace needs to be replaced at the same time.  ITC is giving a donation to help residents with storm related costs.  The IPERS audit was yesterday, one part time library employee needs to be included.

A motion was made by Balmer and seconded by Neely to renew employee health insurance with the same policy.  All in favor, motion carried.

A motion was made by Grimsley and seconded by Schmitz to approve Resolution 20-36: Resolution To Approve And Replace Resolution 20-32 The City Urban Renewal Report FY June 30, 2020.  Aye: Neely, Grimsley, Larson, Schmitz, Balmer.  Nay: none.  Motion carried.

A motion was made by Schmitz and seconded by Larson to continue donating to the Story City Greater Chamber Connection at the $400 level.  All in favor, motion carried.

A motion was made by Grimsley and seconded by Balmer to approve Pay Request #8 in the amount of $108,762.71 to Sande Construction for the Pool Project.  All in favor, motion carried.

Consensus to for the community center to remain closed.

The budget was discussed during the Department Head’s Reports and the council received the information they were wanting at that time.  A motion was made by Neely and seconded by Balmer to approve the Karl Chevrolet claim in the amount of $66,043.56 that had been removed earlier in the meeting.  All in favor, motion carried.

Mayor/Council Comments: CM Grimsley asked when Brenda would be providing the goals from the planning session.  There is no set time, but hopefully in the next couple meetings.

Mayor Webb wants to move forward with discussions of combining the pool and park boards that was brought up at the planning session.  He also shared information about council member training through the League of Cities and budget training coming up.

Public Input: None.

With no further business at this time, Balmer moved for adjournment of the meeting at 6:46 pm seconded by Larson.  All in favor, motion carried.  The next regular scheduled meeting will be Wednesday, November 21, 2020 at 6:00 pm at the Roland Community Center.

_______________________                                      ____________________________

Andy Webb, Mayor                                                    Jodi Meredith, City Clerk

 

 

 CLAIMS

 
 

GENERAL FUND

 
 

04-Nov-20

 

Law Enforcement

   

Story County Treasurer

28E Agreement Protection

 $          19,943.73

 

Total Law Enforcement

 $          19,943.73

Fire

   

Alliant Energy

Electric

 $                 63.37

Racom Corporation

Radio – Communication

 $          30,983.66

 

Total Fire

 $          31,047.03

EMS

   

Bound Tree

Defib Pads, Batteries

 $               115.88

Roland Service Center

Repair

 $                 55.61

Story County EMS

Annual Dues

 $                 25.00

 

Total EMS

 $               196.49

Garbage

   

Stone Sanitation

Garbage

 $            7,167.75

 

Total Garbage

 $            7,167.75

Street

   

Con-Struct

Storm Sewer – Locust

 $            1,301.52

Hall Backhoe

Storm Sewer – Locust

 $          36,690.00

 

Total Street

 $          37,991.52

Street Lighting

   

Alliant Energy

Electric

 $            2,088.79

 

Total Street Lighting

 $            2,088.79

Library

   

Baker & Taylor

Reading

 $               461.68

Business Card – L

DVD , Reading, Supplies

 $               309.69

EFTPS

Fed, Med, SS

 $               709.23

EFTPS

Fed, Med, SS

 $               457.37

gWorks

Annual License

 $               429.67

IPERS

Retirement

 $               628.19

Madison Life

Life Insurance

 $                 30.97

Treasurer, State of Iowa

Iowa Withholding

 $               174.00

Wages

Payroll 10/8-10/21/20

 $            2,274.25

Wages

Payroll 9/24-10/7/2020

 $            1,686.64

Windstream

Telephone

 $                 64.00

 

Total Library

 $            7,225.69

Museum

   

Alliant Energy

Electric

 $                 57.24

 

Total Museum

 $                 57.24

Park

   

Alliant Energy

Electric

 $               114.48

Bo’s Outdoor

Britson Park

 $               842.00

Central Financial

Insurance – Mower

 $                 68.00

EFTPS

Fed, Med, SS

 $                 37.03

EFTPS

Fed, Med, SS

 $                 38.36

Golden Valley Hardscapes

Mulch

 $            1,396.50

IPERS

Retirement

 $                 49.14

Portable Pro

Portable Toilets

 $               160.00

Treasurer, State of Iowa

Iowa Withholding

 $                   9.60

Van Wall

Parts

 $               110.11

Vetter

Mower

 $            4,500.00

Wages

Payroll 10/8-10/21/20

 $               114.06

Wages

Payroll 9/24-10/7/2020

 $               117.59

Wex Bank

Fuel

 $               128.25

 

Total Park

 $            7,685.12

Derecho

   

Hanson & Sons Tire

Storm Expense

 $            1,483.48

 

Total Derecho

 $            1,483.48

     

Cemetery

   

Alliant Energy

Electric

 $                 21.83

 

Total Cemetery

 $                 21.83

Pool

   

Alliant Energy

Electric

 $                 18.99

EFTPS

Fed, Med, SS

 $                 37.03

EFTPS

Fed, Med, SS

 $                 38.36

IPERS

Retirement

 $                 49.14

Treasurer, State of Iowa

Iowa Withholding

 $                   9.60

Wages

Payroll 10/8-10/21/20

 $               114.06

Wages

Payroll 9/24-10/7/2020

 $               117.59

Windstream

Telephone

 $                   5.99

 

Total Pool

 $               390.76

Policy & Administration

   

Business Card

Postage Envelopes

 $               241.24

EFTPS

Fed, Med, SS

 $               967.01

EFTPS

Fed, Med, SS

 $               419.54

Gannett

Publishing

 $               296.70

gWorks

Annual License

 $            1,289.00

IPERS

Retirement

 $               437.80

Madison Life

Life Insurance

 $                 44.24

Marco

Copier Lease

 $               281.04

Story County Animal

Cat

 $                 38.50

Treasurer, State of Iowa

Iowa Withholding

 $               116.00

Veenstra & Kimm

Building Permit

 $               534.80

Wages

Payroll 10/8-10/21/20

 $               369.76

Wages

Payroll 9/24-10/7/2020

 $               941.02

Wellmark

Health Insurance

 $            1,227.88

Windstream

Telephone

 $               187.48

 

Total Policy & Admin.

 $            7,392.01

ROAD USE

   

Alliant Energy

Electric

 $               148.55

EFTPS

Fed, Med, SS

 $               607.24

EFTPS

Fed, Med, SS

 $               437.03

Hawkeye Truck Equipment

LED Strobe

 $               106.00

IPERS

Retirement

 $               608.34

Karl Chevrolet

2020 Silverado Md

 $          66,043.56

Lowe’s

Electrical Shed

 $                 61.56

Madison Life

Life Insurance

 $                 94.05

Menards

Clothing, Supplies

 $                 69.12

Treasurer, State of Iowa

Iowa Withholding

 $               174.03

US Cellular

Cell Phone

 $                 49.03

Wages

Payroll 10/8-10/21/20

 $            1,782.67

Wages

Payroll 9/24-10/7/2020

 $            1,296.30

Wellmark

Health Insurance

 $            1,353.73

Wex Bank

Fuel

 $               175.06

Windstream

Telephone

 $                 37.55

 

Total Road Use

 $          73,043.82

Debt Service

   

UMB

2010 Street Bond Interest

 $               620.00

UMB

Pool Pond Interest

 $          34,203.13

 

Total Debt Service

 $          34,823.13

Capital Project

   

Dorsey & Whitney

Bond Attorney

 $          15,128.50

Veenstra & Kimm

Bridge Engineering

 $            1,054.70

Waters Edge

Pool Engineering

 $        108,762.71

Waters Edge

Pool Engineering

 $            9,900.00

 

Total Capital Project

 $        134,845.91

Economic Development

   

Alliant Energy

Electric

 $               328.32

Business Card

ISU Training

 $               220.00

 

Total EcDev

 $               548.32

WATER

   

Acco

Chemicals

 $               207.70

AG Source

Testing

 $                 80.50

Alliant Energy

Electric

 $               929.06

Brown Supply

Coupling, Gaskets

 $               336.60

Brown Supply

Parts

 $            1,751.48

Business Card

Postage Envelopes

 $               241.28

DDM

Electric Water Plant

 $            4,730.00

EFTPS

Fed, Med, SS

 $               859.11

EFTPS

Fed, Med, SS

 $               724.22

Ferguson

Curb

 $               733.93

gWorks

Annual License

 $               429.67

Hall Backhoe

Repair 125 N Erickson

 $            1,421.88

Hall Backhoe

Water Project Locust

 $          31,796.00

Iowa One Call

Locates

 $                 19.80

IPERS

Retirement

 $               914.17

Menards

Clothing, Supplies

 $                 69.12

Treasurer, State of Iowa

Wet Tax

 $            1,150.00

Treasurer, State of Iowa

Iowa Withholding

 $               249.36

US Cellular

Cellphone

 $                 49.02

Wages

Payroll 10/8-10/21/20

 $            2,423.79

Wages

Payroll 9/24-10/7/2020

 $            2,005.92

Wex Bank

Fuel

 $                 54.96

Windstream

Telephone

 $                 52.14

 

TOTAL WATER

 $          51,229.71

SEWER

   

AG Source

Testing

 $               210.00

Alliant Energy

Electric

 $            5,676.43

Business Card

Postage Envelopes

 $               241.28

EFTPS

Fed, Med, SS

 $               859.32

EFTPS

Fed, Med, SS

 $               724.91

gWorks

Annual License

 $               429.66

Iowa One Call

Locates

 $                 19.80

IPERS

Retirement

 $               914.15

Menards

Clothing, Supplies

 $                 69.12

Treasurer, State of Iowa

Sales Tax

 $               280.00

Treasurer, State of Iowa

Iowa Withholding

 $               249.41

US Cellular

Cell Phone

 $                 49.02

Wages

Payroll 10/8-10/21/20

 $            2,425.38

Wages

Payroll 9/24-10/7/2020

 $            2,008.89

Wex Bank

Fuel

 $                 54.96

 

TOTAL SEWER

 $          14,212.33

     
     
     
 

GRAND TOTAL

 $   431,394.66

     

Revenue

   

Water, Sewer, Garbage

 

 $          77,892.58

Gen Income

 

 $            2,616.00

Total Income

 

 $           80,508.58