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Minutes—October 1, 2014

Minutes of the Roland City Council
Regular Session
Wednesday, October 1, 2014

The Roland City Council met in regular session on Wednesday October 1, 2014. The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding. Council members present at roll call were Brian Hill, Larry Ford, Andy Webb, and Jerry Zamzow. Absent: Doug Sargent. Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 3 visitors from the community.

It was moved by Webb and seconded by Zamzow to approve the consent agenda which included Agenda, Minutes from the September 17, 2014 Council Meeting, and Claims for October 1, 2014 in the amount of $48,084.17. All were in favor, motion carried.

Public Input: Becky Ford from Veenstra & Kimm informed the council that the second application for the sponsored project was denied. The reviewers didn’t have issues with the application, but with the project itself. If the City wishes to amend the application they have until October 20, 2014. They would like to see a water quality aspect upstream added such as terracing, cover crops, or grass buffer strips. The council did not wish to address this at the next meeting and will let the project drop.

Department Head’s Reports were as follows:

Street Department: Different options for making holes for the trees at Britson Park are being looked at, but the size of hole needs to be determined. There has been a lot of illegal dumping of building materials occurring at the yard waste site which is resulting in flat tire on City vehicles. Cameras will be set up to try to catch whoever is doing the illegal dumping. The shed that cans and bottles are sorted in has been broke into again.   Efforts have been taken to make the building more secure. Manatts has been contacted to do four blocks of asphalting as well as patching the areas that cross the street where the water main project was completed. The actual water main ditch will not be patched until next year. Casey’s had an insurance claim against them from someone who drove over the sidewalk and into a pothole. A copy of the City Code stating that maintenance of the right of way between the curb and sidewalk is the property owner’s responsibility has been forwarded to them. The soccer fields and the outfield were seeded before the rain. CM Ford asked if the pickup sitting on the property at Maple and Cottonwood that was hit by a branch is considered a junk vehicle and if the City can have it removed. It will be looked into.

Water/Wastewater Department: Central Iowa Televising is jet cleaning around half of the sanitary sewer mains in town. The pool painting is complete. It took longer than expected and the condition of the pool is worse than expected. A company was contacted about the pool heater. They will come to look at it, but suggested that it would be more cost effective to repair the current heater than to replace it. The new hydrant has been installed at Britson Park and supplies have been purchased to water the new grass if needed.

City Clerk: The new Summit software is up and running and training is complete. A RADC meeting and Story County Supervisors meeting were attended. The Bear Creek Days group has repaid the loan that was given to them earlier in the year.

No one was present to discuss item 5, Kids Club.

Library Board President, Steve Olson, informed the council that the Library Foundation gave the library a $700.00 grant towards a widescreen smart tv. It has been installed and started to be used for programs. They also installed a new multifunction printer. They are still looking at a LED lighting project.

The Roland Fire Department and Response Team are looking to update their rescue truck. They currently have a 1996 E350 Ambulance Chassis and plan to replace it with a 2010 G4500 Ambulance Chassis which is a larger truck. It will be paid for out of Fire and Response Team accounts and the old truck will either be traded in or sold, whichever will be a better value. The asking price on the new truck is $44,900.00 before negotiations.

A motion was made by Ford and seconded by Webb to approve Change Order #3 in the amount of $4500.00. Aye: Ford, Webb, Zamzow. Nay: none. Abstain: Hill. Motion carried.

A motion was made by Webb and seconded by Ford to Approve Pay Estimate #4 for $9875.25 to Hall Backhoe & Trenching. Aye: Ford, Webb, Zamzow. Nay: none. Abstain: Hill. Motion carried.

A motion was made by Zamzow and seconded by Hill to approve the First Reading of Ordinance No. 90: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa, 2003, By Amending Chapter 165, Section 165.08. Aye: Webb, Ford, Zamzow, Hill. Nay: none. Motion carried.

A motion was made by Hill and seconded by Webb to waive the second and third readings of Ordinance No. 90: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa, 2003, By Amending Chapter 165, Section 165.08. All were in favor, motion carried.

A motion was made by Webb and seconded by Hill to approve the Final Reading of Ordinance No. 90: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa, 2003, By Amending Chapter 165, Section 165.08. Aye: Hill, Ford, Zamzow, Webb. Nay: none. Motion carried.

Mayor/Council Comments: Mayor Balmer has addressed concerns about a dog on the new grass at Britson Park.

CM Webb would like to follow up on information on TIF. It will be on the next agenda.

CM Ford stated that if any groups want to volunteer or take over the cans to contact him.

CM Webb will check to see if Kiwanis would be interested. If interested, they would continue to use the money for fireworks.

CM Zamzow asked if trees have been measured yet. They have not. He also stated that after thinking about last meeting’s public input about sidewalks, his opinion is that if someone gets a permit to build a house that they have to install a sidewalk, even if it doesn’t make sense to have one there at this time.

Public Input: There was no public input at this time.

With no further business at this time, Zamzow moved for adjournment of the meeting at 7:01 pm seconded by Ford. All were in favor, motion carried. The next regular scheduled meeting will be Wednesday, October 15, 2014 at 6:00 pm at the Roland Community Center.
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Jerry Balmer, Mayor

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Jodi Meredith, City Clerk