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Minutes—October 4, 2017

Minutes of the Roland City Council
Regular Session
Wednesday, October 4, 2017

The Roland City Council met in regular session on Wednesday, October 4, 2017.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Jerry Balmer presiding.  Council members present at roll call were Aaron Burres, Larry Ford, Doug Sargent, and Jerry Zamzow.  Absent: Andy Webb.  Also present were City Clerk Jodi Meredith, Street Superintendent Harold Hovick, Water/Wastewater Superintendent Nathan Hovick, and 10 visitors from the community.

It was moved by Ford and seconded by Sargent to approve the consent agenda which included Agenda, Minutes from the September 20, 2017 Council Meeting, and Claims for October 4, 2017 in the amount of $38,791.46.  All were in favor, motion carried.

CM Webb arrived at 6:01 pm.

 Public Input: Deputy Schroeder reported that the Sheriff’s Office is accepting applications for a dispatcher and for reserve deputies.  There have been burglaries in Ames, Gilbert, Zearing, Colo, and Maxwell that have been in town and they have been kicking in doors and primarily taking jewelry and cash.  There was an arson arrest in Cambridge.  They are reminding everyone to lock cars and houses and anticipate complaints of clowns walking around like last year.

Sarah Cohen, Roland-Story Site Supervisor for the YSS Kids Club Program, gave an overview of the before and after school program and invited everyone to an open house on October 24th.

Department Head’s Reports were as follows:

Street Department: The speed sign is up on the south end of town and is charging before being turned on.  The lift that Winfield has for sale is going to be purchased for less than the approved amount.  The noon and six o’clock siren has been shut off because of the water treatment rehab.  Does the council want it turned back on?  Consensus of the council is to turn it back on.  Yesterday it was found that there is a vacant building on Main Street which the roof has collapsed in and the walls are starting to bow and has stress cracks.  The council would like a letter sent to the owner, call to the inspector, and fence off the parking and sidewalk along the south side of the building.

 Water/Wastewater Department: The leak into the community center appears to be because the front needs to be tuckpointed.  The council would like to get bids for this.  There was a walkthrough of the sewer project with the engineer and contractor last week.  A list of things that need done was compiled and they worked over the weekend.  They were told that seeding in the yards has to be completed this year.  The final walkthrough of the water plant is tomorrow.  There is still some cleaning and a door that was sent here wrong.

City Clerk: The plat survey for Gene Grimsley needs to be approved.  The council wants clarification on what exactly is being done that they are approving.

CM Sargent and CM Zamzow will be the committee for discussion of job description and timeline for hiring a street superintendent for when Harold retires.

A motion was made by Zamzow and seconded by Ford to approve formally moving City Hall to the Community Center building.  Nobody has heard any negative feedback including from RADC.  All were in favor, motion carried.

A motion was made by Webb and seconded by Ford to set the Community Center rental rate at $60.00 (sixty dollars) for a half day (6 hours) and $90.00 (ninety dollars) for a full day (12 hours).  All were in favor, motion carried.

Brenda Dreyer and Riley Larson presented a site plan for Larson Drilling’s lot in the industrial park.  Larson was hoping to do dirt work this fall and start on a building next summer.  Larson also voiced concerns about the building inspector’s response to inquiries and this might delay his timeline.  The council will bring the issue up with V&K.

A motion was made by Zamzow and seconded by Webb to approve pay estimate #3 for Woodruff Construction $46,248.89 for the Water Plant Rehab.  All were in favor, motion carried.

A motion was made by Webb and seconded by Burres to approve pay estimate #3 for Rognes Corporation $132,989.08 for the Samson Sanitary Sewer Project.  All were in favor, motion carried.

A motion was made by Zamzow and seconded by Webb to approve the Board of Adjustment Recommendation for 602 E. Maple.  All were in favor, motion carried.

A motion was made by Webb and seconded by Sargent to approve the engineering agreement with Veenstra & Kimm for the bio retention swale sponsored project at Britson Park.  All were in favor, motion carried.

The council discussed the building inspector and the needs of the City with the engineer.  He will pass the concerns on.

Public Input: Nathan Hovick shared that the Fire Department will have their ideas, wants, and needs prepared by the first of the year so they can be combined with the City Hall requests and a building concept can be created.

County Supervisor Marty Chitty let the council know that the Board of Supervisors has approved funding a FBI position to help with gang issues in Story County.

Mayor/Council Comments: Mayor Balmer wants to have sidewalks at Industrial Park on the next agenda to approve moving the sidewalk location due to electrical boxes being in the way of where they typically would go.

CM Zamzow left at 6:59 pm.

CM Webb is still working with the potential developer for the Frandsen land for sale.  There would need to be a new TIF area plan that would cost the City, so most cities have an agreement that if things fall through the developer would pay back that cost.

Mayor Balmer asked about the shelter house electrical.  Reisetter Electric was the low bid and has been told to have it complete by April 2018.

CM Burres went to Stratford and noticed that they have a nice Fire Station, a pool, a couple of parks with new equipment and wondered if they are eligible for more grants than Roland or how they could afford these things being so much smaller than Roland.  It is most likely because they have a lower LMI and are eligible for more grants, they will be asked how they fund this.

With no further business at this time, Sargent moved for adjournment of the meeting at 7:20 pm seconded by Ford.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, October 18, 2017 at 6:00 pm at the Roland Community Center.


Jerry Balmer, Mayor


Jodi Meredith, City Clerk