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Minutes—September 19, 2018

Minutes of the Roland City Council

Regular Session

Wednesday, September 19, 2018

The Roland City Council met in regular session on Wednesday, September 19, 2018.  The meeting was held at 6:00 pm at the Roland Community Center with Mayor Andy Webb presiding.  Council members present at roll call were Jerry Balmer, Aaron Burres, Brian Hill, Riley Larson and Doug Sargent.  Absent: none.  Also present were City Clerk Jodi Meredith, Public Works Director Nathan Hovick, Public Works Assistant Dalton Johnston, and 4 visitors from the community.

It was moved by Sargent and seconded by Hill to approve the consent agenda which included Agenda, Minutes from the September 5, 2018 Council Meeting, and Claims for September 19, 2018 in the amount of $61,714.39.  All were in favor, motion carried.

Public Input: There was no public input at this time.

Department Head’s Reports were as follows:

Public Works Director: For water; the new control communication parts are in and being installed, Dalton has taken the 30 hour distribution class and is going to the treatment class the next two weeks and then can test after October.  For wastewater; Cory Simons, former owner of the bar, had requested to have his sewer bill reduced because of a leak not going into the drain.  The bill will be reduced $512.32 total for the two months, there is still a leak at the property.  Libby Patton of V&K gave an update of the seeding in the Samson backyards, consensus of the council is to try to make the contractor reseed by threatening with the maintenance bond. For streets; mosquitoes are being sprayed under Harold’s license.  General Asphalt gave a quote of 1/3 less than Manatts’ verbal quote for asphalt overlay, so they will be doing the street work this year.  CM Hill asked the council about offering to pave gravel driveway approaches in the right-of-way as the streets in front are done and possibly having the City pay for half up to $500.00.  CM Larson suggested just paving them and paying for it because it will improve the city.  Consensus of the council is to pave a base and top layer for gravel driveway approaches in the right-of-way as the abutting street is paved.  Mayor Webb talked to a company that is going to look at the building with the roof collapse about possible historical preservation funding.  CM Balmer asked about the process for reporting street lights out.  There is a form on Alliant’s website where you report the location and pole number.

City Clerk: The audit will be October 1 and 2.  There is one person left to interview then the billing clerk position will be offered starting at 13 dollars an hour with a one dollar raise at six months and one year.

A motion was made by Sargent and seconded by Balmer to approve the final reading of Ordinance 107: An Ordinance Amending The Code Of Ordinances Of The City Of Roland, Iowa, 2010, By Amending Provisions Pertaining To Sewer Rates And Service.  Aye: Sargent, Balmer, Hill.  Nay: Burres, Larson.  Motion carried.

A motion was made by Balmer and seconded by Hill to approve Resolution 18-45: Resolution To Approve The City Annual Financial Report.  Aye: Larson, Burres, Larson, Balmer, Sargent.  Nay: none.  Motion carried.

Resolution 18-46: Resolution To Approve Change Order No. 2 For Cost Savings Measures On The Wastewater Treatment Facility Improvements Project died due to lack of motion.

A motion was made by Balmer and seconded by Burres to approve Resolution 18-47: Resolution To Approve Change Order No. 3 For Cost Savings Measures On The Wastewater Treatment Facility Improvements Project.  Aye: Sargent, Larson, Hill, Burres, Balmer.  Nay: none.  Motion carried.

A motion was made by Balmer and seconded by Hill to proceed with updating the Urban Renewal Plan to include the swimming pool and to move forward with the process of a reverse referendum.  All were in favor, motion carried.

A motion was made by Burres and seconded by Larson to approve Pay Estimate #1 for Britson Park Bioswale Project to Hall Backhoe in the amount of $12,754.21.  Aye: Balmer, Burres, Larson, Sargent.  Nay: none.  Abstain: Hill.  Motion carried.

Mayor Webb has not had a meeting about the Innovative Lighting numbers so there was no action on this item.

A motion was made by Hill and seconded by Larson to approve the Mayor’s Proclamation of Beggar’s Night in Roland as October 30, 2018.  All were in favor, motion carried.

A motion was made by Hill and seconded by Larson to approve Resolution 18-48: Resolution Proclaiming Manufacturing Day.  Aye: Burres, Hill, Sargent, Balmer, Larson.  Nay: none.  Motion carried.

A motion was made by Balmer and seconded by Hill to accept the DOT’s Bridge Funding Offer.  All were in favor, motion carried.

A motion was made by Balmer and seconded by Sargent to use Veenstra & Kimm, Inc. as the engineer for the Bridge Replacement Project.  All were in favor, motion carried.

Mayor/Council Comments: CM Balmer talked with the Park Board about all of the ideas discussed about the parks.

Mayor Webb discussed going through the International Building Code and dropping things that the council is not concerned with.  Libby Patton shared that the new contact person can be Rick Alexander and he can be at the next meeting.  Mayor Webb has been meeting to compile a list of questions to ask other towns about inspections, if you have questions to add submit them to Dustin.

Public Input: There was no public input at this time.

With no further business at this time, Sargent moved for adjournment of the meeting at 7:05 pm seconded by Burres.  All were in favor, motion carried.  The next regular scheduled meeting will be Wednesday, October 3, 2018 at 6:00 pm at the Roland Community Center.

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Andy Webb, Mayor

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Jodi Meredith, City Clerk